iHRIS:Add and Edit Geographical Areas (4.0.5)
To ensure that standard data types such as cadres, marital status, geographical locations and the like are enforced across the system, those standard data types must be created as lists. These lists are used to create selection menus that provide standard options for selection when adding records, jobs and positions. Click Configure System, then Administer Database to create and update standards lists of data for selection in system menus. Only the Data Operations Manager and System Administrator can create data types.
Add a Country
You will need to add at least one country to the system for selection whenever a geographical location is required. This should be the country where your organization's headquarters are located. In addition, you should add the names of all countries where employees are located or all nationalities you would like to track in the system.
Troubleshooting
An error message appears when the Confirm button is clicked.
Make sure that the country and two-letter country code have not previously been entered into the system. The system will not allow duplicate countries. Also check that the country name and code have been entered -- these fields are required. Required fields will be outlined in red. Try completing the missing fields or changing the country name and saving again. If you do not want to add the country after all, click Return (do not save changes)
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The required 2-Character Alpha Code is not known.
Find a complete list of 2-letter country codes on the International Organization for Standardization (ISO) website.
Add a Region
A region is a major subdivision of a country. Region choices depend on which country is selected; only a region that is associated with a particular country can be chosen when that country is selected. For each country you have entered in the system, add at least one region.
Troubleshooting
An error message appears when the Confirm button is clicked.
Check that a region with the same name has not already been entered for that country. There cannot be two regions with the same name in the same country. Also make sure that the region name was entered and its country was selected -- these fields are required. Required fields are outlined in red. Fill in the missing information and try saving again. If you do not want to add the region after all, click Return (do not save changes)
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The country name is not available for selection.
Next to "Country", click Add New and add the country. Then click Administer Database and follow the steps above to add the new region. You will have to re-enter any information that you previously entered for the region.
Add a District
A district is a subdivision of a region. In some locations, the district may be called the state or province. District choices depend on which country is selected; only a district that is associated with a particular country can be chosen when the country is selected. For each region you have entered in the system, add at least one district.
Troubleshooting
An error message appears when the Confirm button is clicked.
Check that a district with the same name has not already been entered for that region. There cannot be two districts with the same name in the same region. Also make sure that the district name has been entered and the country and region for the district were selected -- these fields are required. Required fields are outlined in red. Fill in the missing fields and try saving again. If you do not want to add the district after all, click Return (do not save changes)
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The region name is not available for selection.
Beside Region, click Add New and add region. Then click Administer Database and follow the steps above to add the new district. You will have to re-enter any information that you previously entered for the district.
Add a County
A county is a smaller geographical division within a district. The term county corresponds to sector in some locations. Assigning counties is optional for this system. County choices depend on which district is selected; only a county that is associated with a particular district can be chosen after that district is selected. For any district entered in the system, you may add multiple counties.
Troubleshooting
An error message appears when the Confirm button is clicked.
Check that a county with the same name has not already been entered for that district. There cannot be two counties with the same name in the same district. Also check that the county name has been entered and the country, region and district have been selected -- these fields are required. Required fields will be outlined in red. Try completing the missing fields and saving again. If you do not want to add the county after all, click Return (do not save changes)
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The correct district is not available for selection.
Click Add New beside District and add the new district. Then click Administer Database and follow the steps above to add the new county. You will have to re-enter any information you previously entered for the county.