Data Dictionary - iHRIS 4.1

2 character alpha code

Data Field Name	2 character alpha code
Alternate Names	alpha code
Definition	The unique two-character code that identifies a country established by the International Organization for Standards (ISO).
Data Type	text entry
Used In	all

academic level

Data Field Name	academic level
Alternate Names	educational level
Definition	The highest level of formal education attained by a person.
Data Type	selection
Used In	iHRIS Qualify

address in new country

Data Field Name	address in new country
Alternate Names	-
Definition	The mailing address given by a health worker who is out migrating to a foreign country.
Data Type	text entry
Used In	iHRIS Qualify

administrator

Data Field Name	administrator
Alternate Names	system administrator
Definition	A role that has full access to all functions in the system; this role is responsible for configuring the system and managing user accounts.
Data Type	value (Role)
Used In	all

alternate telephone number

Data Field Name	alternate telephone number
Alternate Names	cell phone number, mobile number
Definition	A secondary phone number where a person or organization can be reached.
Data Type	text entry
Used In	iHRIS Manage, iHRIS Qualify

amount

Data Field Name	amount
Alternate Names	-
Definition	The total amount of a benefit or special payment.
Data Type	selection (from Currency) + number
Used In	iHRIS Manage

applicant

Data Field Name	applicant
Alternate Names	job applicant
Definition	A person who has applied for an open position.
Data Type	value (from Employee Status)
Used In	iHRIS Manage

application date

Data Field Name	application date
Alternate Names	application
Definition	The date a person applied to take an exam, to register as a health worker or for an open position.
Data Type	date
Used In	iHRIS Qualify

available hours

Data Field Name	available hours
Alternate Names	hours
Definition	The number and times of hours a person who is applying for part-time employment is available to work.
Data Type	text entry
Used In	iHRIS Manage

average salary

Data Field Name	average salary
Alternate Names	-
Definition	The average annual salary paid to an employee in a particular group, such as a cadre or pool of workers.
Data Type	selection (from Currency) + number
Used In	iHRIS Plan

benefit type

Data Field Name	benefit type
Alternate Names	benefit, special payment
Definition	A type of payment made to an employee that is separate from the employee's salary; the payment may be one-time or recurring.
Data Type	selection
Used In	iHRIS Manage

birthplace

Data Field Name	birthplace
Alternate Names	-
Definition	The geographical location where a person was born.
Data Type	selection (Country + Region + District)
Used In	iHRIS Qualify

cadre

Data Field Name	cadre
Alternate Names	health cadre
Definition	A broad category or subset of health workers characterized by the specific training, degree or other qualifications required to practice or be licensed in that field (i.e., nurse).
Data Type	selection
Used In	all

cadre pool

Data Field Name	cadre pool
Alternate Names	pool
Definition	A pool of health workers, composing part or all of a cadre, to which assumptions are applied in a workforce projection.
Data Type	selection
Used In	iHRIS Plan

category

Data Field Name	category
Alternate Names	disciplinary action category, disruption category, projection category, training course category
Definition	A broad subject area.
Data Type	selection or text entry
Used In	iHRIS Manage, iHRIS Qualify, iHRIS Plan

certificate

Data Field Name	certificate
Alternate Names	-
Definition	Certifies that a particular academic level has been achieved.
Data Type	selection
Used In	iHRIS Qualify

certificate number

Data Field Name	certificate number
Alternate Names	-
Definition	Identifies a particular certificate issued to a student.
Data Type	text entry
Used In	iHRIS Qualify

classification

Data Field Name	classification
Alternate Names	job classification
Definition	A broad category used to organize jobs; the job classification may or may not be equivalent to the health cadre.
Data Type	selection
Used In	iHRIS Manage

closed

Data Field Name	closed
Alternate Names	closed position
Definition	Position status that designates a position that has been filled by an employee; when a position is marked closed, the organization is not actively hiring for the position.
Data Type	value (Position Status)
Used In	iHRIS Manage

code

Data Field Name	code
Alternate Names	-
Definition	Short identifier for an item, usually unique.
Data Type	text entry
Used In	iHRIS Manage, iHRIS Qualify

comments

Data Field Name	comments
Alternate Names	interview comments, position comments
Definition	Notes about a position, job interview or job offer.
Data Type	text entry
Used In	iHRIS Manage

company address

Data Field Name	company address
Alternate Names	-
Definition	The address of a person's employer.
Data Type	text entry
Used In	iHRIS Manage

company name

Data Field Name	company name
Alternate Names	company, employer, organization
Definition	The name of a person's employer.
Data Type	text entry
Used In	iHRIS Manage

company telephone

Data Field Name	company telephone
Alternate Names	company phone, company telephone number
Definition	The telephone number of a person's employer.
Data Type	text entry
Used In	iHRIS Manage

competency

Data Field Name	competency
Alternate Names	competencies provided
Definition	A skill performed to a specific standard under specific conditions.
Data Type	selection
Used In	iHRIS Manage

competency type

Data Field Name	competency type
Alternate Names	-
Definition	A broad category of related competencies.
Data Type	selection
Used In	iHRIS Manage

contact type

Data Field Name	contact type
Alternate Names	-
Definition	A preset category of contact information.
Data Type	selection (preset values)
Used In	iHRIS Manage, iHRIS Qualify

continuing education course

Data Field Name	continuing education course
Alternate Names	continuing education
Definition	A course that is required for a health worker to renew his/her license while practicing.
Data Type	selection
Used In	iHRIS Manage, iHRIS Qualify

cost

Data Field Name	cost
Alternate Names	average cost
Definition	The amount of money associated with a change in the number of workers based on salary and other associated costs, such as training costs or severance pay.
Data Type	selection (from Currency) + number
Used In	iHRIS Plan

cost increase

Data Field Name	cost increase
Alternate Names	-
Definition	An annual increase in the cost associated with a change in the number of workers expressed as a percentage of the original cost.
Data Type	number
Used In	iHRIS Plan

country

Data Field Name	country
Alternate Names	nation
Definition	An independent nation state.
Data Type	selection
Used In	all

country trained in

Data Field Name	country trained in
Alternate Names	-
Definition	A foreign country where a health worker received training.
Data Type	selection (from Country)
Used In	iHRIS Qualify

county

Data Field Name	county
Alternate Names	sector
Definition	The smallest geographic subset, typically located within a district.
Data Type	selection
Used In	iHRIS Manage, iHRIS Qualify

credit hours

Data Field Name	credit hours
Alternate Names	CEU, continuing education unit
Definition	The amount of credit received for completing a continuing education course; health professionals must typically complete a minimum number of credit hours to renew their licenses.
Data Type	number
Used In	iHRIS Manage, iHRIS Qualify

currency

Data Field Name	currency
Alternate Names	-
Definition	The medium of exchange of money used in a country or other location.
Data Type	selection
Used In	iHRIS Manage, iHRIS Plan

currency code

Data Field Name	currency code
Alternate Names	-
Definition	The unique three-letter code used to define a currency established by the International Organization for Standards (ISO).
Data Type	text entry
Used In	iHRIS Manage, iHRIS Plan

currency symbol

Data Field Name	currency symbol
Alternate Names	symbol
Definition	The symbol used to identify a currency, such as dollars.
Data Type	text entry
Used In	iHRIS Manage, iHRIS Plan

date disciplinary action occurred

Data Field Name	date disciplinary action occurred
Alternate Names	disciplinary action date
Definition	The date a professional received a disciplinary notice.
Data Type	date
Used In	iHRIS Qualify

data operations manager

Data Field Name	data operations manager
Alternate Names	-
Definition	A database management role that is responsible for managing data entry, including verifying and correcting data and updating standard lists in the system.
Data Type	value (Role)
Used In	iHRIS Qualify

data source

Data Field Name	data source
Alternate Names	-
Definition	The verifiable source of data entered in the system, such as a census, survey or information system.
Data Type	text entry
Used In	iHRIS Plan

date added

Data Field Name	date added
Alternate Names	-
Definition	The date a note was added to a person's record.
Data Type	date
Used In	iHRIS Manage, iHRIS Qualify

date of birth

Data Field Name	date of birth
Alternate Names	birthdate
Definition	A person's birthday.
Data Type	date
Used In	iHRIS Manage, iHRIS Qualify

decision maker

Data Field Name	decision maker
Alternate Names	-
Definition	A role that runs reports in order to view and analyze data, and make health workforce policy and planning decisions.
Data Type	value (Role)
Used In	iHRIS Qualify

degree

Data Field Name	degree
Alternate Names	-
Definition	Certifies that a particular academic level has been achieved, usually a higher education program.
Data Type	selection
Used In	iHRIS Manage

department

Data Field Name	department
Alternate Names	-
Definition	A division within an organization, typically around similar job functions and following supervisory lines.
Data Type	selection
Used In	iHRIS Manage

dependent

Data Field Name	dependent
Alternate Names	number of dependents
Definition	A legal dependent, such as a spouse or child.
Data Type	number
Used In	iHRIS Manage

deployment date

Data Field Name	deployment date
Alternate Names	deployment
Definition	The date a person is employed in a health facility as a licensed health worker.
Data Type	date
Used In	iHRIS Qualify

description

Data Field Name	description
Alternate Names	job description
Definition	Additional information about or a definition of an item used in selection menus.
Data Type	text entry
Used In	iHRIS Manage, iHRIS Plan

desired wage

Data Field Name	desired wage
Alternate Names	desired salary
Definition	The salary that an applicant for a job requests to perform that job.
Data Type	selection (from Currency) + number
Used In	iHRIS Manage

did not sit for exam

Data Field Name	did not sit for exam
Alternate Names	absent, incomplete
Definition	An incomplete or absent result on a qualifying examination.
Data Type	value (Exam Results)
Used In	iHRIS Qualify

disciplinary action reason

Data Field Name	disciplinary action reason
Alternate Names	disciplinary action, disciplinary notice
Definition	A warning or notice issued to a health professional or employee as a result of an infraction.
Data Type	selection
Used In	iHRIS Qualify

discontinued

Data Field Name	discontinued
Alternate Names	discontinued position
Definition	A position status that designates a position that is no longer required by an organization; no employee fills it and the organization is not soliciting applications for the position.
Data Type	value (Position Status)
Used In	iHRIS Manage

display name

Data Field Name	display name
Alternate Names	-
Definition	The name of a report or other item that is shown to users of the system.
Data Type	text entry
Used In	iHRIS Manage, iHRIS Qualify

disruption date

Data Field Name	disruption date
Alternate Names	-
Definition	The date a student left a training program.
Data Type	date
Used In	iHRIS Qualify

disruption reason

Data Field Name	disruption reason
Alternate Names	discontinuation, disruption, training disruption
Definition	The reason why a student left a training program.
Data Type	selection
Used In	iHRIS Qualify

district

Data Field Name	district
Alternate Names	province, state
Definition	A smaller geographic unit within a region created by the central government for easy administration.
Data Type	selection
Used In	iHRIS Manage, iHRIS Qualify

duration of change

Data Field Name	duration of change
Alternate Names	-
Definition	The number of years that a change affects a workforce projection
Data Type	number
Used In	iHRIS Plan

education type

Data Field Name	education type
Alternate Names	-
Definition	The type of qualification or degree a person has received, such as college/university, continuing education or informal.
Data Type	selection
Used In	iHRIS Manage

elementary

Data Field Name	elementary
Alternate Names	elementary proficiency, Level 1, S-1
Definition	The first level of five in the Interagency Language Roundtable (ILR) scale of language proficiency; a person at this level has a speaking vocabulary which is inadequate to express anything but the most elementary needs.
Data Type	value (Speaking, Reading or Writing Proficiency)
Used In	iHRIS Manage

email address

Data Field Name	email address
Alternate Names	email
Definition	An address where a person or organization can be contacted by email.
Data Type	text entry
Used In	iHRIS Manage, iHRIS Qualify

emergency contact

Data Field Name	emergency contact
Alternate Names	-
Definition	The person to notify if there is an emergency involving an employee, including the person's contact information.
Data Type	value (Contact Type)
Used In	iHRIS Manage, iHRIS Qualify

employee

Data Field Name	employee
Alternate Names	-
Definition	A person who is paid by an organization to perform a specific job.
Data Type	value (from Employee Status)
Used In	iHRIS Manage

employee status

Data Field Name	employee status
Alternate Names	-
Definition	The status of an employee with the organization, such as a current employee, old employee or job applicant.
Data Type	selection (preset values)
Used In	iHRIS Manage

enabled

Data Field Name	enabled
Alternate Names	-
Definition	Refers to whether a pool change is calculated and displayed in a projection.
Data Type	yes/no
Used In	iHRIS Plan

end date

Data Field Name	end date
Alternate Names	date ended, expiration, license expiration date
Definition	The date at which a position, training program, licensing period, etc. ends.
Data Type	date
Used In	iHRIS Manage, iHRIS Qualify

ending position

Data Field Name	ending position
Alternate Names	-
Definition	The last position that a person held in an organization.
Data Type	text entry
Used In	iHRIS Manage

ending salary

Data Field Name	ending salary
Alternate Names	end, end salary, ending wage, last salary
Definition	The salary that a person earned in the last position s/he held in an organization; also the highest salary in a salary grade.
Data Type	selection (from Currency) + number
Used In	iHRIS Manage

endorser date

Data Field Name	endorser date
Alternate Names	-
Definition	The date a student is endorsed to take the national examination.
Data Type	date
Used In	iHRIS Qualify

endorser name

Data Field Name	endorser name
Alternate Names	endorser
Definition	A person who recommends a student graduating from a training program to take the national examination.
Data Type	text entry
Used In	iHRIS Qualify

endorser qualifications

Data Field Name	endorser qualifications
Alternate Names	-
Definition	The qualifications of a person recommending students to take the national examination.
Data Type	text entry
Used In	iHRIS Qualify

evaluation

Data Field Name	evaluation
Alternate Names	competency evaluation, training course evaluation
Definition	An official assessment of an employee's performance in a class or competency.
Data Type	selection
Used In	iHRIS Manage

exam date

Data Field Name	exam date
Alternate Names	-
Definition	The date that the qualifying examination is administered to health profession students.
Data Type	date
Used In	iHRIS Qualify

exam number

Data Field Name	exam number
Alternate Names	-
Definition	The number that identifies a particular examination administered to a student graduating from a health training program.
Data Type	text entry
Used In	iHRIS Qualify

exam results

Data Field Name	exam results
Alternate Names	exam, examination, national examination, results
Definition	The grade received on the test that every student graduating from a health training program must pass in order to qualify for registration.
Data Type	selection (preset values)
Used In	iHRIS Qualify

exam try

Data Field Name	exam try
Alternate Names	-
Definition	An attempt by a student to pass the qualifying examination; students are limited to three tries.
Data Type	selection (preset values)
Used In	iHRIS Qualify

executive manager

Data Field Name	executive manager
Alternate Names	-
Definition	A person who may manage the entire organization or one district, department, office or facility within the organization. The Executive Manager views reports and analyzes data entered in the system in order to make HR decisions and set organizational policy.
Data Type	value (Role)
Used In	iHRIS Manage

exit

Data Field Name	exit
Alternate Names	-
Definition	A decrease in the supply of workers due to employees leaving the workforce.
Data Type	selection (preset values)
Used In	iHRIS Plan

facility

Data Field Name	facility
Alternate Names	duty center, health facility, office, responsibility center
Definition	A specific division within an organization that is defined by having its own budget and often has a unique facility code. Often a facility is responsible for providing health care services.
Data Type	selection
Used In	iHRIS Manage, iHRIS Qualify

facility agent

Data Field Name	facility agent
Alternate Names	agent
Definition	The owner of a health facility or training institution, which also refers to the classification of the facility.
Data Type	selection
Used In	iHRIS Qualify

facility type

Data Field Name	facility type
Alternate Names	-
Definition	A type of health facility.
Data Type	selection
Used In	iHRIS Manage, iHRIS Qualify

fax number

Data Field Name	fax number
Alternate Names	fax
Definition	A number where a person or organization can be contacted by fax.
Data Type	text entry
Used In	iHRIS Manage, iHRIS Qualify

fail

Data Field Name	fail
Alternate Names	-
Definition	A failing grade on a qualifying examination.
Data Type	value (Exam Results)
Used In	iHRIS Qualify

felony conviction

Data Field Name	felony conviction
Alternate Names	-
Definition	A conviction of a crime resulting in prison time.
Data Type	yes/no
Used In	iHRIS Manage

final try

Data Field Name	final try
Alternate Names	-
Definition	The third and last attempt to pass the qualifying examination.
Data Type	value (Exam Try)
Used In	iHRIS Qualify

first name

Data Field Name	first name
Alternate Names	Christian name, firstname, given name, name
Definition	A person's initial name.
Data Type	text entry
Used In	all

first try

Data Field Name	first try
Alternate Names	-
Definition	The initial attempt to pass the qualifying examination.
Data Type	value (Exam Try)
Used In	iHRIS Qualify

fluent

Data Field Name	fluent
Alternate Names	bilingual proficiency, Level 5, native proficiency, S-5
Definition	Native of bilingual proficiency in a language.
Data Type	value (Speaking, Reading or Writing Proficiency)
Used In	iHRIS Manage

full professional

Data Field Name	full professional
Alternate Names	full professional proficiency, Level 4, S-4
Definition	The fourth level of five in the Interagency Language Roundtable (ILR) scale of language proficiency; a person at this level is able to use the language fluently and accurately on all levels normally pertinent to professional needs.
Data Type	value (Speaking, Reading or Writing Proficiency)
Used In	iHRIS Manage

full-time employment

Data Field Name	full-time employment
Alternate Names	full-time
Definition	Employment for a standard number of hours of working time.
Data Type	yes/no
Used In	iHRIS Manage

gender

Data Field Name	gender
Alternate Names	sex
Definition	Indicates whether a person is male or female.
Data Type	female/male
Used In	iHRIS Manage, iHRIS Qualify

grade obtained

Data Field Name	grade obtained
Alternate Names	grade
Definition	A student's official grade upon completing a particular academic level.
Data Type	text entry
Used In	iHRIS Qualify

graduation date

Data Field Name	graduation date
Alternate Names	graduation, year of graduation
Definition	Official date of completion of a training program or other educational program.
Data Type	date
Used In	iHRIS Manage, iHRIS Qualify

health workforce planner

Data Field Name	health workforce planner
Alternate Names	-
Definition	A role that has access to the projection creation and modeling functions but cannot configure the system or access user accounts.
Data Type	value (Role)
Used In	iHRIS Plan

hiring date

Data Field Name	hiring date
Alternate Names	filled date, hire date, hire year
Definition	The date on which an open position is filled.
Data Type	TBD
Used In	iHRIS Manage

hiring decision

Data Field Name	hiring decision
Alternate Names	date of decision
Definition	The date at which an official decision is made whether to offer a job to an applicant.
Data Type	date
Used In	iHRIS Manage

home residence

Data Field Name	home residence
Alternate Names	permanent residence
Definition	The address or geographical location where a person permanently lives, which may be different from the person's current residence.
Data Type	selection (Country + Region + District)
Used In	iHRIS Qualify

HR manager

Data Field Name	HR manager
Alternate Names	-
Definition	A manager of human resources personnel who is responsible for managing all system data and for ensuring that data in the system are complete, correct and up to date.
Data Type	value (Role)
Used In	iHRIS Manage

HR staff

Data Field Name	HR staff
Alternate Names	-
Definition	A data entry person in human resources who is responsible for entering and updating data in the system.
Data Type	value (Role)
Used In	iHRIS Manage

identification code

Data Field Name	identification code
Alternate Names	-
Definition	A unique code used to identify a facility or training institution.
Data Type	text entry
Used In	iHRIS Qualify

identification number

Data Field Name	identification number
Alternate Names	-
Definition	The unique identifier -- usually a number -- that, when combined with an Identification Type, is used to identify a person.
Data Type	text entry
Used In	iHRIS Manage, iHRIS Qualify

identification type

Data Field Name	identification type
Alternate Names	identification
Definition	An official document (such as Social Security Number, national health insurance or passport) used to identify a person.
Data Type	selection
Used In	iHRIS Manage, iHRIS Qualify

index number

Data Field Name	index number
Alternate Names	index
Definition	The number issued to a student when s/he enters a new pre-service training program.
Data Type	TBD
Used In	iHRIS Qualify

initial year of change

Data Field Name	initial year of change
Alternate Names	initial year
Definition	The first year in a projection that a pool change takes effect; the initial year of change may be the same as the start year of the projection.
Data Type	year
Used In	iHRIS Plan

inspection date

Data Field Name	inspection date
Alternate Names	-
Definition	The date when an institution was last inspected.
Data Type	date
Used In	iHRIS Qualify

inspection results

Data Field Name	inspection results
Alternate Names	inspection, institution inspection
Definition	Certification that a health facility, private practice clinic or training institution is qualified to provide services.
Data Type	text entry
Used In	iHRIS Qualify

instructor

Data Field Name	instructor
Alternate Names	teacher, trainer
Definition	The teacher of a training class.
Data Type	text entry
Used In	iHRIS Manage

intake

Data Field Name	intake
Alternate Names	-
Definition	An increase in the supply of workers due to employees entering the workforce.
Data Type	selection (preset values)
Used In	iHRIS Plan

intake date

Data Field Name	intake date
Alternate Names	-
Definition	The date a person enters a training program.
Data Type	date
Used In	iHRIS Qualify

interview date

Data Field Name	interview date
Alternate Names	date of interview, interview
Definition	The date at which a formal meeting to assess the qualifications of a job applicant takes place.
Data Type	date
Used In	iHRIS Manage

ISCO classification code

Data Field Name	ISCO classification code
Alternate Names	-
Definition	A unique code that identifies a job classification using a standard coding system established by the International Standard Classification of Occupations (ISCO) for classifying professions.
Data Type	text entry
Used In	iHRIS Qualify

ISO numeric code

Data Field Name	ISO numeric code
Alternate Names	-
Definition	The unique numeric code that identifies a country established by the International Organization for Standards (ISO).
Data Type	text entry
Used In	all

job

Data Field Name	job
Alternate Names	designation, post
Definition	A general set of qualifications, duties and responsibilities that matches a particular job description and has a unique job code. There may be multiple instances of the same job within an organization.
Data Type	selection (from Job Title)
Used In	iHRIS Manage, iHRIS Qualify

job code

Data Field Name	job code
Alternate Names	post code
Definition	A unique identifier associated with a particular job that identifies it for the organization.
Data Type	text entry
Used In	iHRIS Manage, iHRIS Qualify

job offer

Data Field Name	job offer
Alternate Names	make a job offer, offer
Definition	An offer to hire an applicant for a particular position and salary.
Data Type	yes/no
Used In	iHRIS Manage

job responsibilities

Data Field Name	job responsibilities
Alternate Names	duties, responsibilities
Definition	The duties expected to be performed by a particular job.
Data Type	text entry
Used In	iHRIS Manage

job title

Data Field Name	job title
Alternate Names	post title, title
Definition	The label used to describe a job, or a specific set of duties and responsibilities.
Data Type	text entry
Used In	iHRIS Manage, iHRIS Qualify

language

Data Field Name	language
Alternate Names	-
Definition	A foreign language other than a person's native language.
Data Type	selection
Used In	iHRIS Manage

last evaluated

Data Field Name	last evaluated
Alternate Names	-
Definition	The date at which a person last received an evaluation.
Data Type	date
Used In	iHRIS Manage

license number

Data Field Name	license number
Alternate Names	-
Definition	The number issued with a license to practice as a health worker; this number may or may not be identical to the registration number.
Data Type	number
Used In	iHRIS Manage, iHRIS Qualify

limited working

Data Field Name	limited working
Alternate Names	Level 2, limited working proficiency, S-2
Definition	The second level of five in the Interagency Language Roundtable (ILR) scale of language proficiency; a person at this level is able to satisfy routine social demands and limited work requirements.
Data Type	value (Speaking, Reading or Writing Proficiency)
Used In	iHRIS Manage

location

Data Field Name	location
Alternate Names	geographical location, institution location
Definition	Refers to the country, region, district and (optionally) county where an organization, institution or facility is located.
Data Type	selection (from Country + Region + District + County)
Used In	iHRIS Manage, iHRIS Qualify

location selection

Data Field Name	location selection
Alternate Names	-
Definition	Designates a country that is used for determining geographical location, in addition to selecting a currency or nationality.
Data Type	yes/no
Used In	iHRIS Manage, iHRIS Qualify

mailing address

Data Field Name	mailing address
Alternate Names	address
Definition	An address, including city, country and zip code, where a person or organization can be contacted by mail.
Data Type	text entry
Used In	iHRIS Manage, iHRIS Qualify

major

Data Field Name	major
Alternate Names	-
Definition	Primary field of study.
Data Type	text entry
Used In	iHRIS Manage

marital status

Data Field Name	marital status
Alternate Names	-
Definition	A person's legal status, such as single, married, divorced or widowed.
Data Type	selection
Used In	iHRIS Manage, iHRIS Qualify

materials approved

Data Field Name	materials approved
Alternate Names	-
Definition	Approval of examination application materials.
Data Type	yes/no
Used In	iHRIS Qualify

materials received

Data Field Name	materials received
Alternate Names	-
Definition	Examination application materials submitted by an applicant in advance of taking the exam.
Data Type	yes/no
Used In	iHRIS Qualify

maximum amount of change

Data Field Name	maximum amount of change
Alternate Names	-
Definition	The maximum number of health workers that can enter the workforce in a projection.
Data Type	number
Used In	iHRIS Plan

maximum number of students

Data Field Name	maximum number of students
Alternate Names	-
Definition	The largest number of students accepted into a training course.
Data Type	number
Used In	iHRIS Manage

midpoint

Data Field Name	midpoint
Alternate Names	-
Definition	The average salary offered to new hires in a salary grade, which may not be equivalent to the true average of the salary range within that grade.
Data Type	selection (from Currency) + number
Used In	iHRIS Manage

monthly

Data Field Name	monthly
Alternate Names	-
Definition	An event that occurs once a month.
Data Type	value (Recurrence Frequency)
Used In	iHRIS Manage

name

Data Field Name	name
Alternate Names	-
Definition	Refers to the value used to create an item for selection menus.
Data Type	text entry
Used In	all

nationality

Data Field Name	nationality
Alternate Names	citizenship
Definition	The country where a person is a legal citizen.
Data Type	selection (from Country)
Used In	iHRIS Manage, iHRIS Qualify

no access

Data Field Name	no access
Alternate Names	-
Definition	A role that prevents a user from accessing the system, or disables the user account.
Data Type	value (Role)
Used In	all

notes

Data Field Name	notes
Alternate Names	primary contact person
Definition	General information added to a record to provide additional information not accounted for by other fields.
Data Type	text entry
Used In	iHRIS Manage, iHRIS Qualify

number of employed staff

Data Field Name	number of employed staff
Alternate Names	supply
Definition	The actual number of workers available for deployment.
Data Type	number
Used In	iHRIS Plan

number of students

Data Field Name	number of students
Alternate Names	-
Definition	The maximum number of students that can attend a specific training program.
Data Type	number
Used In	iHRIS Qualify

OK to contact

Data Field Name	OK to contact
Alternate Names	-
Definition	Specifies whether a person's past employers may be contacted.
Data Type	yes/no
Used In	iHRIS Manage

old applicant

Data Field Name	old applicant
Alternate Names	-
Definition	A person who previously applied for an open position, but who has not applied for any positions that are currently open.
Data Type	value (from Employee Status)
Used In	iHRIS Manage

old employee

Data Field Name	old employee
Alternate Names	-
Definition	A person who previously worked for an organization but has left the organization.
Data Type	value (from Employee Status)
Used In	iHRIS Manage

once

Data Field Name	once
Alternate Names	-
Definition	An event that occurs only once, or does not recur.
Data Type	value (Recurrence Frequency)
Used In	iHRIS Manage

open

Data Field Name	open
Alternate Names	open position
Definition	A position status that designates a position that is required for the organization to operate and that the organization is actively hiring to fill.
Data Type	value (Position Status)
Used In	iHRIS Manage

organization requesting verification

Data Field Name	organization requesting verification
Alternate Names	-
Definition	The certifying board or professional council requesting the qualifications of a health worker who is applying to work in a foreign country.
Data Type	text entry
Used In	iHRIS Qualify

other

Data Field Name	other
Alternate Names	other contact
Definition	Refers to all values other than those not explicitly listed for selection.
Data Type	value (Contact Type)
Used In	iHRIS Manage, iHRIS Qualify

other names

Data Field Name	other names
Alternate Names	middle name, other name
Definition	A person's names other than the first name and surname, usually one or more middle names.
Data Type	text entry
Used In	all

out migration reason

Data Field Name	out migration reason
Alternate Names	out migration
Definition	The given by a health worker leaving the country where s/he was trained in order to practice in a foreign country.
Data Type	selection
Used In	iHRIS Qualify

pass

Data Field Name	pass
Alternate Names	passed
Definition	A passing grade on a qualifying examination or on a facility inspection.
Data Type	value (Exam Results) or yes/no
Used In	iHRIS Qualify

password

Data Field Name	password
Alternate Names	-
Definition	A hidden phrase that provides secure access to the system.
Data Type	text entry
Used In	all

people attending

Data Field Name	people attending
Alternate Names	interviewers
Definition	The names of the people who attend a job interview.
Data Type	text entry
Used In	iHRIS Manage

percentage change

Data Field Name	percentage change
Alternate Names	rate of change
Definition	An annual change in the number of workers based on a percentage of the available number of workers leaving or entering the workforce.
Data Type	number
Used In	iHRIS Plan

permanent

Data Field Name	permanent
Alternate Names	-
Definition	A registration type that does not expire.
Data Type	value (Registration Type)
Used In	iHRIS Qualify

personal contact

Data Field Name	personal contact
Alternate Names	home, personal
Definition	Refers to a person's home mailing address, telephone and other contact information.
Data Type	value (Contact Type)
Used In	iHRIS Manage, iHRIS Qualify

pool change

Data Field Name	pool change
Alternate Names	-
Definition	A change applied to a cadre pool that calculates either an increase or decrease in the number of available health workers in that pool.
Data Type	selection
Used In	iHRIS Plan

population

Data Field Name	population
Alternate Names	-
Definition	The total number of people inhabiting a specific area, such as a country.
Data Type	number
Used In	iHRIS Plan

population growth rate

Data Field Name	population growth rate
Alternate Names	growth rate, population growth
Definition	The percentage by which the population of an area will grow annually.
Data Type	number
Used In	iHRIS Plan

position

Data Field Name	position
Alternate Names	-
Definition	An instance of a job that can be filled by one employee in one facility and represents one box on an organizational chart.
Data Type	selection (from Position Code + Position Title)
Used In	iHRIS Manage

position code

Data Field Name	position code
Alternate Names	-
Definition	A unique identifier associated with a particular position that identifies it for the organization.
Data Type	text entry
Used In	iHRIS Manage

position description

Data Field Name	position description
Alternate Names	-
Definition	The specific responsibilities for a particular position in addition to the general responsibilities for the job.
Data Type	text entry
Used In	iHRIS Manage

position status

Data Field Name	position status
Alternate Names	status
Definition	The status of a position as open, closed (filled) or discontinued.
Data Type	selection (preset values)
Used In	iHRIS Manage

position title

Data Field Name	position title
Alternate Names	title
Definition	A specific title different from the job title that defines one particular position within an organization.
Data Type	text entry
Used In	iHRIS Manage

position type

Data Field Name	position type
Alternate Names	-
Definition	A classification of a type of position.
Data Type	selection
Used In	iHRIS Manage

post date

Data Field Name	post date
Alternate Names	date posted, posted date
Definition	The date a position is opened for hiring.
Data Type	date
Used In	iHRIS Manage

practice type

Data Field Name	practice type
Alternate Names	-
Definition	The type of registration issued to a health worker.
Data Type	selection (preset values)
Used In	iHRIS Qualify

primary country

Data Field Name	primary country
Alternate Names	-
Definition	The country that is selected as the primary location for data in the system; more than one country may be set as the primary country.
Data Type	yes/no
Used In	all

primary form

Data Field Name	primary form
Alternate Names	-
Definition	The form, or related set of data entry fields, on which a report relationship is based.
Data Type	selection
Used In	iHRIS Manage, iHRIS Qualify

professional working

Data Field Name	professional working
Alternate Names	Level 3, professional working proficiency, S-3
Definition	The third level of five in the Interagency Language Roundtable (ILR) scale of language proficiency; a person at this level is able to speak the language with sufficient structural accuracy and vocabulary to participate effectively in most conversations on practical, social and professional topics.
Data Type	value (Speaking, Reading or Writing Proficiency)
Used In	iHRIS Manage

projection duration

Data Field Name	projection duration
Alternate Names	duration
Definition	The number of years in a projection, usually between 5 and 30 years. Also refers to the number of years that a pool change affects the projection.
Data Type	number
Used In	iHRIS Plan

projection name

Data Field Name	projection name
Alternate Names	graphical model, projection, workforce projection
Definition	A calculation of the workforce supply and required workers over time based on workforce data and assumptions made about future changes to the workforce that compares the supply to the requirements and shows the gap between the two.
Data Type	text entry
Used In	iHRIS Plan

proposed end date

Data Field Name	proposed end date
Alternate Names	-
Definition	Date at which funding or the role for a position is tentatively scheduled to end, as distinguished from the end date.
Data Type	date
Used In	iHRIS Manage

proposed hiring date

Data Field Name	proposed hiring date
Alternate Names	-
Definition	Date at which an organization would like to fill an open position, as distinguished from the actual hiring date.
Data Type	date
Used In	iHRIS Manage

proposed salary

Data Field Name	proposed salary
Alternate Names	-
Definition	The salary that is proposed for an open position before it has been filled; does not refer to the actual salary for the position.
Data Type	selection (from Currency) + number
Used In	iHRIS Manage

qualification

Data Field Name	qualification
Alternate Names	education, minimum qualification required, skill
Definition	Specific educational level, training, competency, skill or experience that a person must have in order to enter a training program, become registered in a cadre or perform a job.
Data Type	selection or text entry (job application)
Used In	iHRIS Manage, iHRIS Qualify

rate amount of change increases each year

Data Field Name	rate amount of change increases each year
Alternate Names	-
Definition	The percentage by which the annual change in the number of health workers increases annually.
Data Type	number
Used In	iHRIS Plan

reading proficiency

Data Field Name	reading proficiency
Alternate Names	-
Definition	A person's reading ability in a foreign language.
Data Type	selection (preset values)
Used In	iHRIS Manage

reason for departure

Data Field Name	reason for departure
Alternate Names	reason for leaving
Definition	A reason given for leaving employment or changing positions within the organization.
Data Type	selection; text entry (past employment)
Used In	iHRIS Manage

records officer

Data Field Name	records officer
Alternate Names	-
Definition	A role that is responsible for basic data entry, including initial indexing and upgrades of health professional students entering training programs, tracking out migration verifications and demographic data entry.
Data Type	value (Role)
Used In	iHRIS Qualify

recurrence frequency

Data Field Name	recurrence frequency
Alternate Names	recurrence
Definition	A regular repetition of a special payment, such as monthly or annually.
Data Type	selection (preset values)
Used In	iHRIS Manage

region

Data Field Name	region
Alternate Names	-
Definition	A major subdivision of a country containing districts.
Data Type	selection
Used In	iHRIS Manage, iHRIS Qualify

registration council

Data Field Name	registration council
Alternate Names	council, licensing board
Definition	An organization that registers or licenses health workers to practice in a country.
Data Type	selection
Used In	iHRIS Manage

registration date

Data Field Name	registration date
Alternate Names	-
Definition	The date at which a health worker is issued a registration number.
Data Type	date
Used In	iHRIS Manage, iHRIS Qualify

registration number

Data Field Name	registration number
Alternate Names	-
Definition	A number that is issued when a health worker enters the profession within a particular cadre; the health worker retains the registration number as the primary identification number as long as s/he is licensed to practice in that cadre in the country.
Data Type	number
Used In	iHRIS Manage, iHRIS Qualify

registration supervisor

Data Field Name	registration supervisor
Alternate Names	-
Definition	A role that is responsible for data entry related to licensing updates, including entering initial registration, issuing new licenses and license renewals, issuing and renewing private practice licenses, and registering and licensing foreign-trained health care professionals applying to work in the country.
Data Type	value (Role)
Used In	iHRIS Qualify

reinstatement date

Data Field Name	reinstatement date
Alternate Names	reinstatement
Definition	The date a license is reissued to a health worker after a suspension due to a disciplinary action.
Data Type	date
Used In	iHRIS Qualify

report

Data Field Name	report
Alternate Names	-
Definition	Display of data from the system as a table or graphical chart; typically, filters can be set on a report to determine the range of data displayed.
Data Type	selection
Used In	iHRIS Manage, iHRIS Qualify

report relationship

Data Field Name	report relationship
Alternate Names	form relationship, relationship
Definition	A defined relationship between system forms on which a report is based.
Data Type	selection
Used In	iHRIS Manage, iHRIS Qualify

request date

Data Field Name	request date
Alternate Names	-
Definition	The date that official documentation is requested.
Data Type	date
Used In	iHRIS Qualify

residence

Data Field Name	residence
Alternate Names	current residence
Definition	The location where a person is currently living; this may be different than the person's home residence.
Data Type	selection (from Country + Region + District)
Used In	iHRIS Manage, iHRIS Qualify

resumption date

Data Field Name	resumption date
Alternate Names	resumption
Definition	The date a student returned to a training program that was previously disrupted.
Data Type	date
Used In	iHRIS Qualify

re-try

Data Field Name	re-try
Alternate Names	-
Definition	The second attempt to pass the qualifying examination.
Data Type	value (Exam Try)
Used In	iHRIS Qualify

role

Data Field Name	role
Alternate Names	-
Definition	Determines the activities that a user can perform within the system.
Data Type	selection (preset values)
Used In	all

salary

Data Field Name	salary
Alternate Names	current salary, wage
Definition	The amount an employee is paid per year for a particular job.
Data Type	selection (from Currency) + number
Used In	iHRIS Manage

salary grade

Data Field Name	salary grade
Alternate Names	band, grade, salary band
Definition	Defines pay ranges for one or more jobs.
Data Type	selection
Used In	iHRIS Manage

salary increase

Data Field Name	salary increase
Alternate Names	-
Definition	The amount that a salary is increased each year, expressed as a percentage of the salary.
Data Type	number
Used In	iHRIS Plan

salary source

Data Field Name	salary source
Alternate Names	source
Definition	A monetary source for an employee's salary or special payments that is not the employing organization, such as a donor or nonprofit.
Data Type	selection
Used In	iHRIS Manage

secondary school name

Data Field Name	secondary school name
Alternate Names	high school
Definition	The school attended before entering a training institution.
Data Type	TBD
Used In	iHRIS Qualify

shortname

Data Field Name	shortname
Alternate Names	relationship short name
Definition	A unique name used to refer to a report.
Data Type	text entry
Used In	iHRIS Manage, iHRIS Qualify

site

Data Field Name	site
Alternate Names	-
Definition	The location where a training class is given.
Data Type	text entry
Used In	iHRIS Manage

speaking proficiency

Data Field Name	speaking proficiency
Alternate Names	-
Definition	A person's speaking ability in a foreign language.
Data Type	selection (preset values)
Used In	iHRIS Manage

start date

Data Field Name	start date
Alternate Names	date started
Definition	The date at which a training program, position, license, etc. begins.
Data Type	date
Used In	iHRIS Manage, iHRIS Qualify

start year

Data Field Name	start year
Alternate Names	base year
Definition	The year in which a projection of the workforce begins, for which there is known workforce data.
Data Type	year
Used In	iHRIS Plan

starting position

Data Field Name	starting position
Alternate Names	-
Definition	The position that a person held when first employed by an organization.
Data Type	text entry
Used In	iHRIS Manage

starting salary

Data Field Name	starting salary
Alternate Names	first salary, start, start salary, starting wage
Definition	The salary that a person earned when first employed by an organization; also the lowest salary in a salary grade.
Data Type	selection (from Currency) + number
Used In	iHRIS Manage

static change

Data Field Name	static change
Alternate Names	amount of change
Definition	An annual change in the number of workers based on a specific number of workers leaving or entering the workforce.
Data Type	number
Used In	iHRIS Plan

status

Data Field Name	status
Alternate Names	facility status, training course status
Definition	The current state of an institution, facility or training course (typically open or closed).
Data Type	selection
Used In	iHRIS Manage, iHRIS Qualify

supervisor

Data Field Name	supervisor
Alternate Names	manager
Definition	A person who manages one or more employees of a lower grade.
Data Type	text entry (for past employers); selection (from Position Code + Position Title)
Used In	iHRIS Manage

surname

Data Field Name	surname
Alternate Names	last name
Definition	A family name or last name.
Data Type	text entry
Used In	all

suspend license

Data Field Name	suspend license
Alternate Names	suspend, suspension
Definition	To revoke a health worker's license as a result of a disciplinary notice.
Data Type	yes/no
Used In	iHRIS Qualify

targeted goals for the workforce

Data Field Name	targeted goals for the workforce
Alternate Names	goals
Definition	A goal or proposed outcome for workforce plans or projections, such as to meet a specific need or staff up to a certain level.
Data Type	text entry
Used In	iHRIS Plan

targeted number of positions

Data Field Name	targeted number of positions
Alternate Names	need, requirements, target
Definition	The number of health workers necessary to meet the health service need.
Data Type	number
Used In	iHRIS Plan

targeted ratio of positions

Data Field Name	targeted ratio of positions
Alternate Names	health worker-to-population ratio, targeted ratio
Definition	A targeted number of health workers based on a ratio of one health worker per a certain number of people to be served.
Data Type	number
Used In	iHRIS Plan

telephone number

Data Field Name	telephone number
Alternate Names	phone number, telephone
Definition	A number where a person or organization can be contacted by telephone.
Data Type	text entry
Used In	iHRIS Manage, iHRIS Qualify

temporary

Data Field Name	temporary
Alternate Names	-
Definition	A registration type that does expire.
Data Type	value (Registration Type)
Used In	iHRIS Qualify

topic

Data Field Name	topic
Alternate Names	subject
Definition	The specific subject of a training course.
Data Type	text entry
Used In	iHRIS Manage

training course

Data Field Name	training course
Alternate Names	course, in-service training, training
Definition	An in-service program offered by a training institution that enables an employee to update or add to skills necessary for performing a job.
Data Type	selection
Used In	iHRIS Manage, iHRIS Qualify

training funder

Data Field Name	training funder
Alternate Names	funder
Definition	A nonprofit or other funding organization that pays for employees to take a training course.
Data Type	selection
Used In	iHRIS Manage

training institution

Data Field Name	training institution
Alternate Names	institution, institution name, school
Definition	A school that offers one or more programs to train employees, especially health workers.
Data Type	selection; text entry (for educational history or foreign training)
Used In	iHRIS Manage, iHRIS Qualify

training manager

Data Field Name	training manager
Alternate Names	-
Definition	A person who is responsible for managing in-service training programs for employees and updating employee competencies gained by training.
Data Type	value (Role)
Used In	iHRIS Manage

training program

Data Field Name	training program
Alternate Names	pre-service training, training
Definition	A pre-service, multi-year educational program offered by a training institution that, when completed, qualifies a person to be registered or licensed in a particular cadre.
Data Type	selection
Used In	iHRIS Qualify

training requestor

Data Field Name	training requestor
Alternate Names	requestor
Definition	The person or group who requests that an employee complete a training course.
Data Type	selection
Used In	iHRIS Manage

username

Data Field Name	username
Alternate Names	-
Definition	A unique name used by a user to access the system.
Data Type	text entry
Used In	all

verification change

Data Field Name	verification change
Alternate Names	changes made, verification
Definition	The type of change made to a health worker's record as a result of verifying the record with an outside source.
Data Type	selection
Used In	iHRIS Qualify

verification date

Data Field Name	verification date
Alternate Names	-
Definition	The date a change was made to a record as a result of verifying the record with an outside source.
Data Type	date
Used In	iHRIS Qualify

view

Data Field Name	view
Alternate Names	report view
Definition	A display of data as a table or chart that shows specific fields sorted or aggregated in a pre-specified way; filters may be selected to limit the data displayed in the report view.
Data Type	text entry
Used In	iHRIS Manage, iHRIS Qualify

weekly

Data Field Name	weekly
Alternate Names	-
Definition	An event that occurs once a week.
Data Type	value (Recurrence Frequency)
Used In	iHRIS Manage

work contact

Data Field Name	work contact
Alternate Names	work
Definition	Refers to a person's work mailing address, telephone number and other contact information.
Data Type	value (Contact Type)
Used In	iHRIS Manage, iHRIS Qualify

writing proficiency

Data Field Name	writing proficiency
Alternate Names	-
Definition	A person's writing ability in a foreign language.
Data Type	selection (preset values)
Used In	iHRIS Manage

year

Data Field Name	year
Alternate Names	supply year, target year
Definition	The year for which known data are being entered.
Data Type	year
Used In	iHRIS Plan

yearly

Data Field Name	yearly
Alternate Names	annually
Definition	An event that occurs once a year.
Data Type	value (Recurrence Frequency)
Used In	iHRIS Manage