iHRIS:Administer the System
Configure System
The System Administrator manual (to be written) will contain extensive documentation for the following functions in the Configure System menu:
- Configure Modules
- Manage Reports
- Browse Magic Data
- Manage Locales
- Background Processes
- Cached Forms
Configure Modules
Click Configure Modules to enable new modules and customize all modules that have been installed for use in iHRIS. This page lists all modules that have been installed for the system, including those that were installed with the main software package and any modules you may have installed separately. Only the System Administrator can configure modules.
A checkbox appears beside most module names. If the checkbox is checked, the module is enabled, or turned on. Most modules are enabled by default. Click the checkbox to remove the check and disable the module, if it is not needed. The module can be re-enabled at any time. Note that if the checkbox does not appear, the module is required for iHRIS to operate properly and cannot be disabled.
Beside most modules a Configure link appears. Click Configure to open a new screen showing all options for that module. These modules will change depending on the module that is selected. Use this page to customize settings for the module.
Enable the In-service Training Management Module
The In-Service Training Management Module is currently available only in iHRIS Manage.
By default, the In-Service Training Management Module is turned off when iHRIS is installed. This module is optional and is intended to be used if employees are completing training programs while working for the organization.
The System Administrator can enable this module in the Configure Modules page. To turn on the module, follow these steps:
- Click Configure Modules.
- Scroll down to the "Application" section and locate iHRIS Manage.
- Click Sub-Modules to the right of iHRIS Manage.
- Under the "Application Component" section, click the checkbox next to Manage Training Course.
- Click the
Enable
button.
The module and its submodules will be enabled, and all training management functions will become available in the system. These functions include: Schedule a Training Course; Evaluate Training Course Competencies; Add a Training Course; Schedule a Course; Add a Status of a Training Course; Add Requestors of a Training Course; Add an Evaluation of a Training Course; Add a Category of a Training Course; Add a Training Institution; Add a Training Funder; and Add a Continuing Education Course.
Note: The Training Management Module has three submodules that can be disabled if they are not needed. These submodules are Manage Training CEUs for associating continuing education courses with training courses; Manage Training Competency (Simple) for associating competencies with training courses; and Manage Training Institutions for associating training institutions with training courses. To disable any of these, click the checkbox beside its name and then click the Enable
button.
Disable the Application Module
The Application Module is currently available only in iHRIS Manage.
By default, the Job Application Module is turned on when iHRIS is installed. This module is optional and is intended to be used if HR wants to track job applications, applicant interviews and hiring decisions or if employees should complete an application form to apply for open positions. If this functionality is not needed, it may be disabled to simplify the interface.
The System Administrator can disable this module in the Configure Modules page. To turn off the module, follow these steps:
- Click Configure Modules.
- Scroll down to the "Application" section and locate iHRIS Manage.
- Click Sub-Modules to the right of iHRIS Manage.
- Under the "Application" section, click the checkbox next to iHRIS Manage Application.
- Click the
Enable
button.
The module and its submodules will be disabled, and job application functions will no longer be available in the system. This includes the following functions: Add an Application; Log Interview Details; Log Hiring Decision; Find Applicant; Review Applicants; and Make a Job Offer.
Disable the Record Verify Module
The Record Verify Module is currently available only in iHRIS Qualify.
By default, the Record Verify Module is turned on when iHRIS Qualify is installed. This module is optional and is intended to be used if the data manager wants to track verifications and updates to health worker records. If this functionality is not needed, it may be disabled to simplify the interface.
The System Administrator can disable this module in the Configure Modules page. To turn off the module, follow these steps:
- Click Configure Modules.
- Scroll down to the "Application" section and locate iHRIS Qualify.
- Click Sub-Modules to the right of iHRIS Qualify.
- Under the "Application Component" section, click the checkbox next to RecordVerify.
- Click the
Enable
button. The module will be disabled, and record verification functions will no longer be available in the system (see Add a Verification for details).