iHRIS:Manage Job Applicants

Review Applicants

Once one or more applications have been recorded for an open position, an HR Staff person, HR Manager or Executive Manager can review the applications for that position. HR Staff or the HR Manager can also record interview details or the hiring decision while reviewing applicants (see Log interview details and Log hiring decision). Click Review Applicants on the Manage People screen to review all of the applications for any open position.

From the Home page or left menu, click Manage People. The Manage People page opens. Click Review Applicants.
The Review Applicants page opens, listing all open positions for the organization. Click the open position to review.
The names of all applicants for the position display. Click any applicant's name to review the person's full record, including their application for the position, and to update the person's information, if necessary.

Troubleshooting

This option is not available.

The Application module may be disabled. Consult your System Administrator (see Disable the Application Module).

Make a Job Offer

Once the decision has been made to offer an applicant a position and the applicant has accepted, the applicant should be converted to an employee. This is done by setting a position for the applicant. Either an HR Staff person or an HR Manager can set the position.

1. From the Home page or left menu, click Manage People.
2. Click Review Applicants.
3. Select the Open Position under review and click the View button.
4. The names of all applicants for the position and the dates of their applications display. Click Make a job offer beside the name of the applicant who will be hired.
5. The Start Date for the new position is set to today's date by default. Enter a new date if it is different.
6. Select the Currency that the employee is paid in and enter the Salary for the position.
7. If the person is an existing employee and is changing jobs within the organization, select a Reason for Position Change.
8. If the person is an existing employee, set the New Status for Current Position to either Open or Discontinued. If the status is set to "Open," the employee's former position will become available for hiring.
9. Click Confirm and confirm that the information entered is correct. If it is not correct, click Edit to change it. If it is, click Save to save it.

Troubleshooting

This option is not available.

Make sure the Application module is enabled (see Disable the Application Module). Only the System Administrator can enable and disable modules.

An error message appears when Confirm is clicked.

Make certain that a position has been selected for the application and other required fields have been completed. All required fields are outlined in red. Fill in the missing information and try saving again. If you do not want to make the job offer after all, click Return (do not save changes).

The correct currency is not available for selection.

The currency must be added to the system by an HR Manager (see Add a currency).