iHRIS:Add Qualifications

Add Language Proficiency

To track employees' and applicants' foreign language skills, add language proficiencies to a person's record. Proficiency level in speaking, reading and writing each language can be recorded separately.

1. In the person's record, click Qualifications in the side menu to jump to the "Qualifications" section of the record.
2. Click Add Language Proficiency.
3. Select the Language to add.
4. Select the person's Speaking Proficiency in that language: Elementary, Limited Working, Professional Working, Full Professional or Fluent.
5. Select the person's Reading Proficiency in that language.
6. Select the person's Writing Proficiency in that language.
7. Click Confirm and confirm that the information entered is correct. If it is not correct, click Edit to change it. If it is, click Save to save it.
8. The language information appears on the person's record. Repeat for each language in which the person is proficient.

Troubleshooting

An error message appears when Confirm is clicked.

Make certain that all fields have been completed. Required fields are outlined in red. Fill in the missing information and try saving again. If you do not want to add the language after all, click Return (do not save changes).

The correct language is not available for selection.

The language must be added to the system by an HR Manager (see Add a language).

Add a Competency

To track employees' and applicants' competencies--specific skills that may qualify that person for a particular job--add multiple competencies to a person's record. Each competency is grouped under a broad category, or competency type. An employee's competencies can be evaluated, and evaluations can be updated and tracked in the employee's evaluation history.

1. In the person's record, click Qualifications in the side menu to jump to the "Qualifications" section of the record.
2. Click Add Competency.
3. Select the Competency Type from the first menu.
4. The available competencies for that competency type will display in the second menu. Select the Competency to add.
5. If the employee has been evaluated for the competency, select the Evaluation result.
6. Select the date the person was Last Evaluated.
7. Click Confirm and confirm that the information entered is correct. If it is not correct, click Edit to change it. If it is, click Save to save it.
8. Repeat for each competency that the person has.

Update an evaluation by clicking Update This Information beside the competency's name. After adding the competency, you can review the evaluation history of a single competency by clicking View Evaluation History beside the competency's name, or view all competency evaluations for the employee by clicking Competency Evaluations at the top of the "Qualifications" section.

Troubleshooting

An error message appears when Confirm is clicked.

Make certain that all fields have been completed. Required fields are outlined in red. Fill in the missing information and try saving again. If you do not want to add the competency after all, click Return (do not save changes).

The correct competency type is not available for selection.

The competency type must be added to the system by an HR Manager (see Add a competency type).

The correct competency is not available for selection.

The competency must be added to the system by an HR Manager (see Add a competency).

The evaluation result is not available for selection.

The competency evaluation must be added to the system by an HR Manager (see Add a competency evaluation).