iHRIS:Data Dictionary

Please note: This document is in the process of being updated for the latest software release. Fields that have not been updated yet have been marked with an *.

Field Name or Value	Definition	Alternate Names	Data Type	Used In
2 character alpha code	The unique two-character code that identifies a country established by the International Organization for Standards (ISO).	alpha code	text entry	all
*academic level	The highest level of formal education attained by a person; typical values are: primary level; secondary level; college; university/graduate school.	-	TBD	iHRIS Qualify
allied health professional	A cadre of health workers that refers to clinical healthcare professions distinct from medicine and nursing.	-	value (Cadre, Classification)	iHRIS Manage
allowance	Money given at regular intervals for a specific purpose.	per diem, reimbursement	value (Benefit Type)	iHRIS Manage
alternate telephone number	A secondary phone number where a person or organization can be reached.	cell phone number, mobile number	text entry	iHRIS Manage, iHRIS Qualify
amount	The total amount of a benefit or special payment.	-	selection (from Currency) + number	iHRIS Manage
*associated training institution	Refers to a training institution that is officially affiliated with a health facility.	-	TBD	iHRIS Qualify
association	A group of individuals who enter voluntarily into an agreement to accomplish a purpose	voluntary association	value (Salary Source)	iHRIS Manage
available hours	The number and times of hours a person who is applying for part-time employment is available to work.	hours	text entry	iHRIS Manage
*average salary	The average annual salary paid to an employee in a particular group, such as a cadre or pool of workers.	-	TBD	iHRIS Plan
BA/BS	A Bachelor of Arts or Bachelor of Science degree given by a 4-year college or university.	BA, Bachelor of Arts, Bachelor of Science, Bachelor's, Bachelor's degree, BS	value (Degree)	iHRIS Manage
*base year ratio	The ratio of health professionals to population calculated for the start year of the projection; this ratio is used to calculate health professional targets for each year in the projection by maintaining the base year ratio as the population changes over time.	-	TBD	iHRIS Plan
benefit type	A type of payment made to an employee that is separate from the employee's salary; the payment may be one-time or recurring.	benefit, special payment	selection	iHRIS Manage
*birthplace	The country, district and/or county where a person was born.	-	selection (Country, District and County names)	iHRIS Qualify
bonus	Money paid in addition to what is usual or expected.	dividend, incentive	value (Benefit Type)	iHRIS Manage
cadre	A broad category or subset of health workers characterized by the specific training, degree or other qualifications required to practice or be licensed in that field (i.e., nurse).	-	selection	all
*cadre pool	A pool of health workers, composing part or all of a cadre, to which assumptions are applied in a workforce projection.	pool	TBD	iHRIS Plan
category	A broad subject area.	training course category	selection or text entry	iHRIS Manage
certificate	Certifies that a particular course of study has been completed, usually not leading to a diploma.	-	value (Degree)	iHRIS Manage
classification	A broad category used to organize jobs; the job classification may or may not be equivalent to the health cadre.	job classification	selection	iHRIS Manage
closed	Position status that designates a position that has been filled by an employee; when a position is marked closed, the organization is not actively hiring for the position.	closed position	value (Position Status)	iHRIS Manage
code	Short identifier for an item, usually unique.	-	text entry	iHRIS Manage
company address	The address of a person's employer.	-	text entry	iHRIS Manage
comments	Notes about a position, job interview or job offer.	interview comments, position comments	text entry	iHRIS Manage
company name	The name of a person's employer.	company, employer, organization	text entry	iHRIS Manage
company telephone	The telephone number of a person's employer.	company phone, company telephone number	text entry	iHRIS Manage
competency	A skill performed to a specific standard under specific conditions.	competencies provided	selection	iHRIS Manage
competency type	A broad category of related competencies.	-	selection	iHRIS Manage
completion of training	Certification of the successful completion of a training course.	-	value (Degree)	iHRIS Manage
consultant	Generally a short-term position type held by a person who is not an employee of the organization.	-	value (Position Type)	iHRIS Manage
continuing education	A postgraduate instructional program that brings participants up to date in a particular area of knowledge or skills.	-	value (Education Type)	iHRIS Manage
continuing education course	A course that is required for a health worker to renew his/her license while practicing.	-	selection	iHRIS Manage, iHRIS Qualify
*cost	The amount of money associated with a change in the number of workers based on salary and other associated costs, such as training costs or severance pay.	average cost	TBD	iHRIS Plan
*cost increase	An annual increase in the cost associated with a change in the number of workers expressed as a percentage of the original cost.	-	TBD	iHRIS Plan
country	An independent nation state.	nation	selection	all
county	The smallest geographic subset, typically located within a district.	sector	selection	iHRIS Manage, iHRIS Qualify
credit hours	The amount of credit received for completing a continuing education course; health professionals must typically complete a minimum number of credit hours to renew their licenses.	CEU, continuing education unit	number	iHRIS Manage, iHRIS Qualify
currency	The medium of exchange of money used in a country or other location.	-	selection	iHRIS Manage, iHRIS Plan
currency code	The unique three-letter code used to define a currency established by the International Organization for Standards (ISO).	-	text entry	iHRIS Manage, iHRIS Plan
currency symbol	The symbol used to identify a currency, such as dollars.	symbol	text entry	iHRIS Manage, iHRIS Plan
*data operations manager	A database management role that is responsible for managing data entry, including verifying and correcting data and updating standard lists in the system.	-	TBD	iHRIS Qualify
*data source	The verifiable source of data entered in the system, such as a census, survey or information system.	-	TBD	iHRIS Plan
*decision maker	A role that runs reports in order to view and analyze data, and make health workforce policy and planning decisions.	-	TBD	iHRIS Qualify
degree	Certifies that a particular academic level has been achieved, usually a higher education program.	-	selection; value (Education Type)	iHRIS Manage
department	A division within an organization, typically around similar job functions and following supervisory lines.	-	selection	iHRIS Manage
*departure	Occurs when an employee leaves the employ of the organization.	-	TBD	iHRIS Manage
*dependent	A legal spouse or child of an employee.	-	TBD	iHRIS Manage
*deployment	The process of being employed in a health facility as a licensed health worker.	-	TBD	iHRIS Qualify
description	Additional information about or a definition of an item used in selection menus.	job description	text entry	iHRIS Manage
desired wage	The salary that an applicant for a job requests to perform that job.	desired salary	selection (from Currency) + number	iHRIS Manage
diploma	A document certifying the successful completion of a course of study.	-	value (Degree)	iHRIS Manage
*disciplinary notice	A warning or notice issued to a health professional or employee as a result of an infraction.	disciplinary action	TBD	iHRIS Qualify
*discontinuation	An interruption in a training program.	disruption, training disruption	TBD	iHRIS Qualify
discontinued	A position status that designates a position that is no longer required by an organization; no employee fills it and the organization is not soliciting applications for the position.	discontinued position	value (Position Status)	iHRIS Manage
display name	The name of a report or other item that is shown to users of the system.	-	text entry	iHRIS Manage, iHRIS Qualify
district	A smaller geographic unit within a region created by the central government for easy administration.	province, state	selection	iHRIS Manage, iHRIS Qualify
*duration	The number of years in a projection, usually between 5 and 30 years. Also refers to the number of years that a pool change affects the projection.	-	TBD	iHRIS Plan
education type	The type of qualification or degree a person has received, such as college/university, continuing education or informal.	-	selection	iHRIS Manage
elementary	The first level of five in the Interagency Language Roundtable (ILR) scale of language proficiency; a person at this level has a speaking vocabulary which is inadequate to express anything but the most elementary needs.	elementary proficiency, Level 1, S-1	value (Speaking, Reading or Writing Proficiency)	iHRIS Manage
email address	An address where a person or organization can be contacted by email.	email	text entry	iHRIS Manage, iHRIS Qualify
emergency	The person to notify if there is an emergency involving an employee, including the person's contact information.	-	value (Contact Type)	iHRIS Manage, iHRIS Qualify
end date	The date at which a position, training program, licensing period, etc. ends.	date ended	date	iHRIS Manage, iHRIS Qualify
ending position	The last position that a person held in an organization.	-	text entry	iHRIS Manage
ending salary	The salary that a person earned in the last position s/he held in an organization; also the highest salary in a salary grade.	end, end salary, ending wage, last salary	selection (from Currency) + number	iHRIS Manage
*endorser	A person who recommends a student graduating from a training program to take the national examination.	-	TBD	iHRIS Qualify
entry-level	The lowest level of a salary grade; refers to jobs at which a person would typically enter an organization after completing study or training.	-	value (Salary Grade)	iHRIS Manage
evaluation	An official assessment of an employee's performance in a class or competency.	competency evaluation, training course evaluation	selection	iHRIS Manage
*executive manager	A person who may manage the entire organization or one district, department, office or facility within the organization. The Executive Manager views reports and analyzes data entered in the system in order to make HR decisions and set organizational policy.	-	TBD	iHRIS Manage
expense	Charge incurred by an employee in the performance of work.	business expense, personal expense	value (Benefit Type)	iHRIS Manage
facility	A specific division within an organization that is defined by having its own budget and often has a unique facility code. Often a facility is responsible for providing health care services.	duty center, health facility, office, responsibility center	selection	iHRIS Manage, iHRIS Qualify
*facility agent	The owner of a health facility or training institution, which also refers to the classification of the facility.	agent	TBD	iHRIS Qualify
*facility status	The status of a facility as either open or closed.	-	TBD	iHRIS Qualify
facility type	A type of health facility.	-	selection	iHRIS Manage, iHRIS Qualify
fax number	A number where a person or organization can be contacted by fax.	fax	text entry	iHRIS Manage, iHRIS Qualify
faith-based organization	A nonprofit aligned with a religion that delivers services to the public.	FBO	value (Salary Source)	iHRIS Manage
felony conviction	A conviction of a crime resulting in prison time.	-	yes/no	iHRIS Manage
first name	A person's initial name.	Christian name, firstname, given name, name	text entry	all
fluent	Native of bilingual proficiency in a language.	bilingual proficiency, Level 5, native proficiency, S-5	value (Speaking, Reading or Writing Proficiency)	iHRIS Manage
full professional	The fourth level of five in the Interagency Language Roundtable (ILR) scale of language proficiency; a person at this level is able to use the language fluently and accurately on all levels normally pertinent to professional needs.	full professional proficiency, Level 4, S-4	value (Speaking, Reading or Writing Proficiency)	iHRIS Manage
full-time employment	Employment for a standard number of hours of working time.	full-time	yes/no	iHRIS Manage
gender	Indicates whether a person is male or female.	sex	female/male	iHRIS Manage
graduation	Official date of completion of a training program or other educational program.	year of graduation	year	iHRIS Manage, iHRIS Qualify
*health worker-to-population ratio	A targeted number of health workers based on a ratio of one health worker per a certain number of people to be served.	targeted ratio	TBD	iHRIS Plan
*health workforce planner	A role that has access to the projection creation and modeling functions but cannot configure the system or access user accounts; this is the primary user role for the system.	-	TBD	iHRIS Plan
high school	Secondary school usually including grades 9-12.	-	value (Education Type)	iHRIS Manage
hiring date	The date on which an open position is filled.	filled date, hire date, hire year	TBD	iHRIS Manage
hiring decision	The date at which an official decision is made whether to offer a job to an applicant.	date of decision	date	iHRIS Manage
*home residence	The address or geographical location where a person permanently lives, which may be different from the person's current residence.	-	TBD	iHRIS Qualify
*HR manager	A manager of human resources personnel who is responsible for managing all system data and for ensuring that data in the system are complete, correct and up to date.	-	TBD	iHRIS Manage
*HR staff	A data entry person in human resources who is responsible for entering and updating data in the system.	-	TBD	iHRIS Manage
*identification code	A unique code used to identify a facility or training institution.	-	TBD	iHRIS Qualify
identification number	The unique identifier -- usually a number -- that, when combined with an Identification Type, is used to identify a person.	-	text entry	iHRIS Manage, iHRIS Qualify
identification type	An official document or number (such as Social Security Number, national health insurance number or passport number) used to identify a person.	-	selection	iHRIS Manage, iHRIS Qualify
*index number	The number issued to a student when s/he enters a new pre-service training program.	-	TBD	iHRIS Qualify
individual donor	A person making donations from their personal finances.	donor	value (Salary Source)	iHRIS Manage
informal	Learning that takes place independently from instructor-led programs.	informal learning	value (Education Type)	iHRIS Manage
*initial year of change	The first year in a projection that a pool change takes effect; the initial year of change may be the same as the start year of the projection.	-	TBD	iHRIS Plan
*inspection	The process of certifying that a health facility, private practice clinic or training institution is qualified to provide services.	institution inspection	TBD	iHRIS Qualify
institution location	The location of a training institution.	-	text entry	iHRIS Manage
instructor	The teacher of a training class.	teacher, trainer	text entry	iHRIS Manage
*intake	An increase in the supply of workers due to employees entering the workforce. Also the process of entering a training program.	index	TBD	iHRIS Qualify, iHRIS Plan
interview date	The date at which a formal meeting to assess the qualifications of a job applicant takes place.	date of interview, interview	date	iHRIS Manage
*ISCO classification code	A unique code that identifies a job classification using a standard coding system established by the International Standard Classification of Occupations (ISCO) for classifying professions.	-	TBD	iHRIS Qualify
ISO numeric code	The unique numeric code that identifies a country established by the International Organization for Standards (ISO).	-	text entry	all
job	A general set of qualifications, duties and responsibilities that matches a particular job description and has a unique job code. There may be multiple instances of the same job within an organization.	designation, post	selection (from Job Title)	iHRIS Manage, iHRIS Qualify
job code	A unique identifier associated with a particular job that identifies it for the organization.	code, post code	text entry	iHRIS Manage
job offer	An offer to hire an applicant for a particular position and salary.	make a job offer, offer	yes/no	iHRIS Manage
job responsibilities	The duties expected to be performed by a particular job.	duties, responsibilities	text entry	iHRIS Manage
job title	The label used to describe a job, or a specific set of duties and responsibilities.	post title, title	text entry	iHRIS Manage, iHRIS Qualify
language	A foreign language other than a person's native language.	-	selection	iHRIS Manage
last evaluated	The date at which a person last received an evaluation.	-	date	iHRIS Manage
license	Certification that a health worker is eligible to practice in a country. The license must be renewed regularly, and a separate license must be obtained for each cadre in which the health worker intends to practice.	-	value (Degree)	iHRIS Manage
license expiration date	The date at which a license issued to a health worker is no longer valid.	end date, expiration	date	iHRIS Manage
license number	The number issued with a license to practice as a health worker; this number may or may not be identical to the registration number.	-	integer	iHRIS Manage, iHRIS Qualify
limited working	The second level of five in the Interagency Language Roundtable (ILR) scale of language proficiency; a person at this level is able to satisfy routine social demands and limited work requirements.	Level 2, limited working proficiency, S-2	value (Speaking, Reading or Writing Proficiency)	iHRIS Manage
location	Refers to the country, region, district and (optionally) county where an organization, institution or facility is located.	-	selection (from Country + Region + District + County)	iHRIS Manage
location selection	Designates a country that is used for determining geographical location, rather than for a currency or nationality.	-	yes/no	iHRIS Manage, iHRIS Qualify
mailing address	An address, including city, country and zip code, where a person or organization can be contacted by mail.	address	text entry	iHRIS Manage, iHRIS Qualify
major	Primary field of study.	-	text entry	iHRIS Manage
*marital status	A person's legal status, such as single, married, divorced or widowed.	-	selection	iHRIS Manage, iHRIS Qualify
Masters	An advanced degree, post-Bachelor's but pre-doctorate.	MA, Master's Degree, MS	value (Degree)	iHRIS Manage
maximum number of students	The largest number of students accepted into a training course.	-	number	iHRIS Manage
MD	A doctor's degree in medicine.	Doctor of Medicine	value (Degree)	iHRIS Manage
medical doctor	A cadre of health workers that refers to clinical healthcare professions that require an MD.	doctor	value (Cadre, Classification)	iHRIS Manage
midpoint	The average salary offered to new hires in a salary grade, which may not be equivalent to the true average of the salary range within that grade.	-	selection (from Currency) + number	iHRIS Manage
ministry of health	A department of health in a country's government.	MOH	value (Salary Source)	iHRIS Manage
monthly	An event that occurs once a month.	-	value (Recurrence Frequency)	iHRIS Manage
name	Refers to the value used to create an item for selection menus.	-	text entry	iHRIS Manage, iHRIS Qualify
nationality	The country where a person is a legal citizen.	citizenship	selection (from Country)	iHRIS Manage, iHRIS Qualify
*no access	A role that prevents a user from accessing the system, or disables the user account.	-	TBD	all
non-health professional	A job classification that refers to any professional that does not belong in a the health worker cadre.	-	value (Classification)	iHRIS Manage
non-health support staff	A job classification that refers to any support, administrative or non-technical job that does not belong in a the health worker cadre.	-	value (Classification)	iHRIS Manage
notes	General information added to a record to provide additional information not accounted for by other fields.	primary contact person	text entry	iHRIS Manage, iHRIS Qualify
nurse	A cadre of health workers that refers to any of the distinct types of healthcare professions that require a nursing degree or training.	-	value (Cadre, Classification)	iHRIS Manage
OK to contact	Specifies whether a person's past employers may be contacted.	-	yes/no	iHRIS Manage
once	An event that occurs only once, or does not recur.	-	value (Recurrence Frequency)	iHRIS Manage
open	A position status that designates a position that is required for the organization to operate and that the organization is actively hiring to fill.	open position	value (Position Status)	iHRIS Manage
other	Refers to all values other than those not explicitly listed for selection.	-	value (Contact Type, Education Type)	iHRIS Manage, iHRIS Qualify
other name	A person's name other than the first name and surname, usually one or more middle names.	middle name	text entry	all
*out migration	The process of a health worker leaving the country where s/he was trained in order to practice in a foreign country.	-	TBD	iHRIS Qualify, iHRIS Plan
password	A hidden phrase that provides secure access to the system.	-	text entry	all
people attending	The names of the people who attend a job interview.	interviewers	text entry	iHRIS Manage
*percentage change	An annual change in the number of workers based on a percentage of the available number of workers leaving or entering the workforce.	rate of change	TBD	iHRIS Plan
permanent full-time	A position type held by a person who is a permanent employee of the organization and works the full amount of standard working hours.	full-time position, permanent position	value (Position Type)	iHRIS Manage
permanent part-time	A position type held by a person who is a permanent employee of the organization and works less than the full amount of standard working hours.	part-time position	value (Position Type)	iHRIS Manage
personal	Refers to a person's home mailing address, telephone and other contact information.	home	value (Contact Type)	iHRIS Manage, iHRIS Qualify
pharmacist	A cadre of health workers that refers to clinical healthcare professions that prepare and dispense drugs.	-	value (Cadre, Classification)	iHRIS Manage
PhD	A degree usually based on 3 years of postgraduate study plus a dissertation; the highest degree awarded for graduate study.	Doctorate, Doctor of Philosophy	value (Degree)	iHRIS Manage
*population	The total number of people inhabiting a specific area, such as a country.	-	TBD	iHRIS Plan
*population growth rate	The percentage by which the population of an area will grow annually.	-	TBD	iHRIS Plan
position	An instance of a job that can be filled by one employee in one facility and represents one box on an organizational chart.	-	selection (from Position Code + Position Title)	iHRIS Manage
position code	A unique identifier associated with a particular position that identifies it for the organization.	-	text entry	iHRIS Manage, iHRIS Qualify
position description	The specific responsibilities for a particular position in addition to the general responsibilities for the job.	-	text entry	iHRIS Manage
position status	The status of a position as open, closed (filled) or discontinued.	status	selection (preset values)	iHRIS Manage
position title	A specific title different from the job title that defines one particular position within an organization.	title	text entry	iHRIS Manage
position type	A classification of a type of position.	-	selection	iHRIS Manage
post date	The date a position is opened for hiring.	date posted, open date (?), posted date	date	iHRIS Manage
postgraduate	Study that takes place after having completed the degree course, usually after receiving a PhD.	Graduate Certificate, Graduate Diploma, Postgraduate Diploma	value (Degree)	iHRIS Manage
*practice type	The type of registration issued to a health worker, generally temporary or permanent.	-	TBD	iHRIS Qualify
primary country	The country that is selected as the primary location for data in the system; more than one country may be set as the primary country.	-	yes/no	all
primary form	The form, or related set of data entry fields, on which a report relationship is based.	-	selection	iHRIS Manage, iHRIS Qualify
private	A donor that is not part of a government or other public body.	private foundation	value (Salary Source)	iHRIS Manage
private for-profit	An organization that provides goods or services for the purpose of generating revenue.	business, company, corporation, for-profit	value (Salary Source)	iHRIS Manage
private non-profit	An organization that provides goods or services but does not generate a profit from them above the cost of doing business.	charity, NGO, non-governmental organization, non-profit	value (Salary Source)	iHRIS Manage
*private practice license	An additional license issued to a health worker who has applied to practice in a private clinic.	-	TBD	iHRIS Qualify
professional entry-level	The second level of a salary grade; refers to jobs at which a person would typically enter a profession after completing study or training.	-	value (Salary Grade)	iHRIS Manage
professional mid-level	The third level of a salary grade; refers to jobs at which a person would hold a managerial or supervisory position.	managerial, supervisory	value (Salary Grade)	iHRIS Manage
professional working	The third level of five in the Interagency Language Roundtable (ILR) scale of language proficiency; a person at this level is able to speak the language with sufficient structural accuracy and vocabulary to participate effectively in most conversations on practical, social and professional topics.	Level 3, professional working proficiency, S-3	value (Speaking, Reading or Writing Proficiency)	iHRIS Manage
proposed end date	Date at which funding or the role for a position is tentatively scheduled to end, as distinguished from the end date.	-	date	iHRIS Manage
proposed hiring date	Date at which an organization would like to fill an open position, as distinguished from the actual hiring date.	-	date	iHRIS Manage
proposed salary	The salary that is proposed for an open position before it has been filled; does not refer to the actual salary for the position.	-	selection (from Currency) + number	iHRIS Manage
qualification	A competency, educational level, training, skill or particular experience that a person must have in order to perform a particular job.	experience, skill	text entry	iHRIS Manage, iHRIS Qualify
reading proficiency	A person's reading ability in a foreign language.	-	selection (preset values)	iHRIS Manage
reason for departure	A reason given for leaving employment or changing positions within the organization.	reason for leaving	selection; text entry (past employment)	iHRIS Manage
*records officer	A role that is responsible for basic data entry, including initial indexing and upgrades of health professional students entering training programs, tracking out migration verifications and demographic data entry.	-	TBD	iHRIS Qualify
recurrence frequency	A regular repetition of a special payment, such as monthly or annually.	recurrence	selection (preset values)	iHRIS Manage
region	A major subdivision of a country containing districts.	-	selection	iHRIS Manage, iHRIS Qualify
registration council	An organization that registers or licenses health workers to practice in a country.	council, licensing board	selection	iHRIS Manage
registration date	The date at which a health worker is issued a registration number.	-	date	iHRIS Manage
registration number	A number that is issued when a health worker enters the profession within a particular cadre; the health worker retains the registration number as the primary identification number as long as s/he is licensed to practice in that cadre in the country.	-	integer	iHRIS Manage, iHRIS Qualify
*registration supervisor	A role that is responsible for data entry related to licensing updates, including entering initial registration, issuing new licenses and license renewals, issuing and renewing private practice licenses, and registering and licensing foreign-trained health care professionals applying to work in the country.	-	TBD	iHRIS Qualify
*reinstatement	The process of reissuing a license to a health worker after a suspension due to a disciplinary action.	-	TBD	iHRIS Qualify
report	Display of data from the system as a table or graphical chart; typically, filters can be set on a report to determine the range of data displayed.	-	selection	iHRIS Manage, iHRIS Qualify
report relationship	A defined relationship between system forms on which a report is based.	form relationship, relationship	selection	iHRIS Manage, iHRIS Qualify
residence	The location where a person is currently living; this may be different than the person's home residence.	current residence	selection (from Country + Region + District)	iHRIS Manage, iHRIS Qualify
*resumption	The process of returning to a training program that was previously discontinued.	-	TBD	iHRIS Qualify
*retraining	Occurs when an employee takes a training course again, either to reinforce necessary job skills or to make up for a poor prior performance.	-	TBD	iHRIS Manage
*role	Determines the activities that a user can perform within the system.	-	TBD	all
salary	The amount an employee is paid per year for a particular job.	current salary, wage	selection (from Currency) + number	iHRIS Manage, iHRIS Plan
salary grade	Defines pay ranges for one or more jobs.	band, grade, salary band	selection	iHRIS Manage
*salary increase	The amount that a salary is increased each year, expressed as a percentage of the salary.	-	TBD	iHRIS Plan
salary source	A monetary source for an employee's salary or special payments that is not the employing organization, such as a donor or nonprofit.	source	selection	iHRIS Manage
*secondary school	The school attended before entering a training institution.	-	TBD	iHRIS Qualify
shortname	A unique name used to refer to a report.	relationship short name	text entry	iHRIS Manage, iHRIS Qualify
site	The location where a training class is given.	-	text entry	iHRIS Manage
speaking proficiency	A person's speaking ability in a foreign language.	-	selection (preset values)	iHRIS Manage
specialist	The fourth level of a salary grade; refers to higher-level managerial or technical jobs.	director	value (Salary Grade)	iHRIS Manage
start date	The date at which a training program, position, license, etc. begins.	date started	date	iHRIS Manage, iHRIS Qualify
*start year	The year in which a projection of the workforce begins, for which there is known workforce data.	base year	TBD	iHRIS Plan
starting position	The position that a person held when first employed by an organization.	-	text entry	iHRIS Manage
starting salary	The salary that a person earned when first employed by an organization; also the lowest salary in a salary grade.	first salary, start, start salary, starting wage	selection (from Currency) + number	iHRIS Manage
*static change	An annual change in the number of workers based on a specific number of workers leaving or entering the workforce.	-	TBD	iHRIS Plan
status	The current state of an institution, facility or training course (typically open or closed).	training course status	selection	iHRIS Manage
supervisor	A person who manages one or more employees of a lower grade.	manager	text entry (for past employers); selection (from Position Code + Position Title)	iHRIS Manage
*supply	The actual number of workers available for deployment, calculated by adding the current stock to an estimate of the number and types of staff who will be available in the future.	-	TBD	iHRIS Plan
*supply year	The year for which the actual available number of workers is known, which is used as the basis for projecting future numbers of workers; ideally, the supply year is the same as the start year of the projection.	-	TBD	iHRIS Plan
surname	A family name or last name.	last name	text entry	all
*suspend	To revoke a health worker's license as a result of a disciplinary notice.	-	TBD	iHRIS Qualify
*system administrator	A role that has full access to all functions in the system; this role is responsible for configuring the system and managing user accounts.	administrator	TBD	all
*target	The number of health workers necessary to meet the health service need. Also a goal or proposed outcome for workforce plans or projections, such as to meet a specific need or staff up to a certain level.	goal, need, requirements	TBD	iHRIS Plan
*target year	The year for which the required number of health worker positions is known, which is used as the basis for projecting future needed health workers; ideally, the target year is the same as the start year of the projection.	-	TBD	iHRIS Plan
technical specialist	The highest level of a salary grade; refers to jobs that require a high level of expertise or specialization.	-	value (Salary Grade)	iHRIS Manage
telephone number	A number where a person or organization can be contacted by telephone.	phone number, telephone	text entry	iHRIS Manage, iHRIS Qualify
temporary hourly	A position type held by a person who is not a permanent employee of the organization and who is paid by the hour.	hourly position, temp, temporary position	value (Position Type)	iHRIS Manage
topic	The specific subject of a training course.	subject	text entry	iHRIS Manage
training course	An in-service program offered by a training institution that enables an employee to update or add to skills necessary for performing a job.	course, in-service training, training	selection	iHRIS Manage, iHRIS Qualify
training funder	A nonprofit or other funding organization that pays for employees to take a training course.	funder	selection	iHRIS Manage
training institution	A school that offers one or more programs to train employees, especially health workers.	institution, institution name, school	selection; text entry (for educational history)	iHRIS Manage, iHRIS Qualify
*training manager	A person who is responsible for managing in-service training programs for employees and updating employee competencies gained by training.	-	TBD	iHRIS Manage
*training program	A pre-service, multi-year educational program offered by a training institution that, when completed, qualifies a person to be registered or licensed in a particular cadre.	pre-service training, training	TBD	iHRIS Qualify, iHRIS Plan
training requestor	The person or group who requests that an employee complete a training course.	requestor	selection	iHRIS Manage
travel advance	Prepayment received to def expenses incurred by travel for work.	advance	value (Benefit Type)	iHRIS Manage
username	A unique name used by a user to access the system.	-	text entry	all
*verification	The process of verifying a student's qualifications before s/he is registered or verifying a health worker's qualifications who is applying for out migration. Also refers to the process of verifying a record with an outside source.	-	TBD	iHRIS Qualify
*verification change	Notes a change made to a record as a result of verifying the record with an outside source.	-	TBD	iHRIS Qualify
view	A display of data as a table or chart that shows specific fields sorted or aggregated in a pre-specified way; filters may be selected to limit the data displayed in the report view.	report view	text entry	iHRIS Manage, iHRIS Qualify
weekly	An event that occurs once a week.	-	value (Recurrence Frequency)	iHRIS Manage
work	Refers to a person's work mailing address, telephone number and other contact information.	-	value (Contact Type)	iHRIS Manage, iHRIS Qualify
writing proficiency	A person's writing ability in a foreign language.	-	selection (preset values)	iHRIS Manage
yearly	An event that occurs once a year.	annually	value (Recurrence Frequency)	iHRIS Manage