iHRIS:User Roles in iHRIS Manage

Five user roles can be assigned in iHRIS Manage. The user role limits the activities that the person can perform in the system and helps enforce data quality and management protocols.

• System Administrator is responsible for ensuring that system security procedures are enforced and for keeping the system maintained and functioning. The System Administrator can view any record and perform any action in the system. The System Administrator also configures the system, defines high-level reports and manages the user accounts.

• HR Manager is a manager of human resources personnel and is responsible for managing all system data and for ensuring that data in the system are complete, correct and up to date. The HR Manager can view and enter data in any record. The HR Manager defines reports and analyzes data in order to make organizational or individual HR decisions. In addition, the HR Manager is the only role (other than the System Administrator) that can create standard lists of data, configure the system's job structure and correct data entered in the system.

• HR Staff is a data entry person in human resources who is responsible for entering and updating data in the system. The HR Staff role can view and enter data in any record in the system and can view reports. However, the HR Staff role cannot correct erroneous information, define reports or create standard lists of data. The integrity of the data entered by HR Staff is enforced by the HR Manager.

• Executive Manager may manage the entire organization or one district, department, office or facility within the organization. The Executive Manager views reports and analyzes data entered in the system in order to make HR decisions and set organizational policy. The Executive Manager can view any record in the system, review job applications and access all reports but cannot update or change data entered in the system.

• Training Manager manages in-service training programs for employees and updates employee competencies gained by training. The Training Manager can only update the Trainings section of an employee's record. (These functions may also be completed by HR Managers or HR Staff.)