iHRIS:Understanding iHRIS Manage

Modules and Features

Version 3.1 of iHRIS Manage consists of several key modules designed to store and report position, employee and job applicant information:

• User Management: Create and manage password-protected user accounts to control access to the system. Accounts are role-based so that non-authorized user actions and data sets are hidden from the user.

• System Configuration: Turn on and off modules and set options for each module to customize the system and its features.

• Database Management: Design a standard data structure by creating lists of items to be tracked in the database such as geographical locations, offices and facilities.

• Position Management: Create positions with standardized descriptions, codes and qualifications within the organizational structure and manage the hiring, transfer and promotion process.

• Applicant Management: Record information about a job applicant, including interview notes, and log hiring decisions.

• Employee Management: Match an employee to a position, record important information about an employee and maintain a record of the employee's complete work history with the organization.

• In-service Training Management: Track in-service trainings that employees have completed and assess competencies and continuing education credits earned from training.

• Custom Reporting: Create reports to aggregate and analyze data in a variety of ways to answer key management and policy questions as well as generate staff lists and directories.

• Search: Search for employee and applicant records in the system.

• Offline data entry support for entering data into a desktop (Windows) version of the system when not connected to the Internet (download and install the offline version of iHRIS separately)

The following features ensure security and accuracy of data stored in the system:

• Error checking and data correction by authorized data managers to ensure data integrity

• Automated logging of the username, date and time when data are entered or changed for auditing purposes

• Permanent archiving of all data changes to ensure a consistent record of each employee's history with the organization

iHRIS Manage will be extensible to the Capacity Project's other iHRIS products, iHRIS Qualify, a certification and licensing management system for health professionals, and iHRIS Plan, workforce modeling and planning software. Both of these systems are currently under development.

User Roles

System Functions

Planned Features