Cookies help us deliver our services. By using our services, you agree to our use of cookies.
Views

Data Dictionary - iHRIS 4.1

From IHRIS Wiki

Jump to: navigation, search

Contents

2 character alpha code

Data Field Name 2 character alpha code
Alternate Names alpha code
Definition The unique two-character code that identifies a country established by the International Organization for Standards (ISO).
Data Type text entry
Used In all


academic level

Data Field Name academic level
Alternate Names educational level
Definition The highest level of formal education attained by a person.
Data Type selection
Used In iHRIS Qualify


address in new country

Data Field Name address in new country
Alternate Names -
Definition The mailing address given by a health worker who is out migrating to a foreign country.
Data Type text entry
Used In iHRIS Qualify


administrator

Data Field Name administrator
Alternate Names system administrator
Definition A role that has full access to all functions in the system; this role is responsible for configuring the system and managing user accounts.
Data Type value (Role)
Used In all


alternate telephone number

Data Field Name alternate telephone number
Alternate Names cell phone number, mobile number
Definition A secondary phone number where a person or organization can be reached.
Data Type text entry
Used In iHRIS Manage, iHRIS Qualify


amount

Data Field Name amount
Alternate Names -
Definition The total amount of a benefit or special payment.
Data Type selection (from Currency) + number
Used In iHRIS Manage


applicant

Data Field Name applicant
Alternate Names job applicant
Definition A person who has applied for an open position.
Data Type value (from Employee Status)
Used In iHRIS Manage


application date

Data Field Name application date
Alternate Names application
Definition The date a person applied to take an exam, to register as a health worker or for an open position.
Data Type date
Used In iHRIS Qualify


available hours

Data Field Name available hours
Alternate Names hours
Definition The number and times of hours a person who is applying for part-time employment is available to work.
Data Type text entry
Used In iHRIS Manage


average salary

Data Field Name average salary
Alternate Names -
Definition The average annual salary paid to an employee in a particular group, such as a cadre or pool of workers.
Data Type selection (from Currency) + number
Used In iHRIS Plan


benefit type

Data Field Name benefit type
Alternate Names benefit, special payment
Definition A type of payment made to an employee that is separate from the employee's salary; the payment may be one-time or recurring.
Data Type selection
Used In iHRIS Manage


birthplace

Data Field Name birthplace
Alternate Names -
Definition The geographical location where a person was born.
Data Type selection (Country + Region + District)
Used In iHRIS Qualify


cadre

Data Field Name cadre
Alternate Names health cadre
Definition A broad category or subset of health workers characterized by the specific training, degree or other qualifications required to practice or be licensed in that field (i.e., nurse).
Data Type selection
Used In all


cadre pool

Data Field Name cadre pool
Alternate Names pool
Definition A pool of health workers, composing part or all of a cadre, to which assumptions are applied in a workforce projection.
Data Type selection
Used In iHRIS Plan


category

Data Field Name category
Alternate Names disciplinary action category, disruption category, projection category, training course category
Definition A broad subject area.
Data Type selection or text entry
Used In iHRIS Manage, iHRIS Qualify, iHRIS Plan


certificate

Data Field Name certificate
Alternate Names -
Definition Certifies that a particular academic level has been achieved.
Data Type selection
Used In iHRIS Qualify


certificate number

Data Field Name certificate number
Alternate Names -
Definition Identifies a particular certificate issued to a student.
Data Type text entry
Used In iHRIS Qualify


classification

Data Field Name classification
Alternate Names job classification
Definition A broad category used to organize jobs; the job classification may or may not be equivalent to the health cadre.
Data Type selection
Used In iHRIS Manage


closed

Data Field Name closed
Alternate Names closed position
Definition Position status that designates a position that has been filled by an employee; when a position is marked closed, the organization is not actively hiring for the position.
Data Type value (Position Status)
Used In iHRIS Manage


code

Data Field Name code
Alternate Names -
Definition Short identifier for an item, usually unique.
Data Type text entry
Used In iHRIS Manage, iHRIS Qualify


comments

Data Field Name comments
Alternate Names interview comments, position comments
Definition Notes about a position, job interview or job offer.
Data Type text entry
Used In iHRIS Manage


company address

Data Field Name company address
Alternate Names -
Definition The address of a person's employer.
Data Type text entry
Used In iHRIS Manage


company name

Data Field Name company name
Alternate Names company, employer, organization
Definition The name of a person's employer.
Data Type text entry
Used In iHRIS Manage


company telephone

Data Field Name company telephone
Alternate Names company phone, company telephone number
Definition The telephone number of a person's employer.
Data Type text entry
Used In iHRIS Manage


competency

Data Field Name competency
Alternate Names competencies provided
Definition A skill performed to a specific standard under specific conditions.
Data Type selection
Used In iHRIS Manage


competency type

Data Field Name competency type
Alternate Names -
Definition A broad category of related competencies.
Data Type selection
Used In iHRIS Manage


contact type

Data Field Name contact type
Alternate Names -
Definition A preset category of contact information.
Data Type selection (preset values)
Used In iHRIS Manage, iHRIS Qualify


continuing education course

Data Field Name continuing education course
Alternate Names continuing education
Definition A course that is required for a health worker to renew his/her license while practicing.
Data Type selection
Used In iHRIS Manage, iHRIS Qualify


cost

Data Field Name cost
Alternate Names average cost
Definition The amount of money associated with a change in the number of workers based on salary and other associated costs, such as training costs or severance pay.
Data Type selection (from Currency) + number
Used In iHRIS Plan


cost increase

Data Field Name cost increase
Alternate Names -
Definition An annual increase in the cost associated with a change in the number of workers expressed as a percentage of the original cost.
Data Type number
Used In iHRIS Plan


country

Data Field Name country
Alternate Names nation
Definition An independent nation state.
Data Type selection
Used In all


country trained in

Data Field Name country trained in
Alternate Names -
Definition A foreign country where a health worker received training.
Data Type selection (from Country)
Used In iHRIS Qualify


county

Data Field Name county
Alternate Names sector
Definition The smallest geographic subset, typically located within a district.
Data Type selection
Used In iHRIS Manage, iHRIS Qualify


credit hours

Data Field Name credit hours
Alternate Names CEU, continuing education unit
Definition The amount of credit received for completing a continuing education course; health professionals must typically complete a minimum number of credit hours to renew their licenses.
Data Type number
Used In iHRIS Manage, iHRIS Qualify


currency

Data Field Name currency
Alternate Names -
Definition The medium of exchange of money used in a country or other location.
Data Type selection
Used In iHRIS Manage, iHRIS Plan


currency code

Data Field Name currency code
Alternate Names -
Definition The unique three-letter code used to define a currency established by the International Organization for Standards (ISO).
Data Type text entry
Used In iHRIS Manage, iHRIS Plan


currency symbol

Data Field Name currency symbol
Alternate Names symbol
Definition The symbol used to identify a currency, such as dollars.
Data Type text entry
Used In iHRIS Manage, iHRIS Plan


date disciplinary action occurred

Data Field Name date disciplinary action occurred
Alternate Names disciplinary action date
Definition The date a professional received a disciplinary notice.
Data Type date
Used In iHRIS Qualify


data operations manager

Data Field Name data operations manager
Alternate Names -
Definition A database management role that is responsible for managing data entry, including verifying and correcting data and updating standard lists in the system.
Data Type value (Role)
Used In iHRIS Qualify


data source

Data Field Name data source
Alternate Names -
Definition The verifiable source of data entered in the system, such as a census, survey or information system.
Data Type text entry
Used In iHRIS Plan


date added

Data Field Name date added
Alternate Names -
Definition The date a note was added to a person's record.
Data Type date
Used In iHRIS Manage, iHRIS Qualify


date of birth

Data Field Name date of birth
Alternate Names birthdate
Definition A person's birthday.
Data Type date
Used In iHRIS Manage, iHRIS Qualify


decision maker

Data Field Name decision maker
Alternate Names -
Definition A role that runs reports in order to view and analyze data, and make health workforce policy and planning decisions.
Data Type value (Role)
Used In iHRIS Qualify


degree

Data Field Name degree
Alternate Names -
Definition Certifies that a particular academic level has been achieved, usually a higher education program.
Data Type selection
Used In iHRIS Manage


department

Data Field Name department
Alternate Names -
Definition A division within an organization, typically around similar job functions and following supervisory lines.
Data Type selection
Used In iHRIS Manage


dependent

Data Field Name dependent
Alternate Names number of dependents
Definition A legal dependent, such as a spouse or child.
Data Type number
Used In iHRIS Manage


deployment date

Data Field Name deployment date
Alternate Names deployment
Definition The date a person is employed in a health facility as a licensed health worker.
Data Type date
Used In iHRIS Qualify


description

Data Field Name description
Alternate Names job description
Definition Additional information about or a definition of an item used in selection menus.
Data Type text entry
Used In iHRIS Manage, iHRIS Plan


desired wage

Data Field Name desired wage
Alternate Names desired salary
Definition The salary that an applicant for a job requests to perform that job.
Data Type selection (from Currency) + number
Used In iHRIS Manage


did not sit for exam

Data Field Name did not sit for exam
Alternate Names absent, incomplete
Definition An incomplete or absent result on a qualifying examination.
Data Type value (Exam Results)
Used In iHRIS Qualify


disciplinary action reason

Data Field Name disciplinary action reason
Alternate Names disciplinary action, disciplinary notice
Definition A warning or notice issued to a health professional or employee as a result of an infraction.
Data Type selection
Used In iHRIS Qualify


discontinued

Data Field Name discontinued
Alternate Names discontinued position
Definition A position status that designates a position that is no longer required by an organization; no employee fills it and the organization is not soliciting applications for the position.
Data Type value (Position Status)
Used In iHRIS Manage


display name

Data Field Name display name
Alternate Names -
Definition The name of a report or other item that is shown to users of the system.
Data Type text entry
Used In iHRIS Manage, iHRIS Qualify


disruption date

Data Field Name disruption date
Alternate Names -
Definition The date a student left a training program.
Data Type date
Used In iHRIS Qualify


disruption reason

Data Field Name disruption reason
Alternate Names discontinuation, disruption, training disruption
Definition The reason why a student left a training program.
Data Type selection
Used In iHRIS Qualify


district

Data Field Name district
Alternate Names province, state
Definition A smaller geographic unit within a region created by the central government for easy administration.
Data Type selection
Used In iHRIS Manage, iHRIS Qualify


duration of change

Data Field Name duration of change
Alternate Names -
Definition The number of years that a change affects a workforce projection
Data Type number
Used In iHRIS Plan


education type

Data Field Name education type
Alternate Names -
Definition The type of qualification or degree a person has received, such as college/university, continuing education or informal.
Data Type selection
Used In iHRIS Manage


elementary

Data Field Name elementary
Alternate Names elementary proficiency, Level 1, S-1
Definition The first level of five in the Interagency Language Roundtable (ILR) scale of language proficiency; a person at this level has a speaking vocabulary which is inadequate to express anything but the most elementary needs.
Data Type value (Speaking, Reading or Writing Proficiency)
Used In iHRIS Manage


email address

Data Field Name email address
Alternate Names email
Definition An address where a person or organization can be contacted by email.
Data Type text entry
Used In iHRIS Manage, iHRIS Qualify


emergency contact

Data Field Name emergency contact
Alternate Names -
Definition The person to notify if there is an emergency involving an employee, including the person's contact information.
Data Type value (Contact Type)
Used In iHRIS Manage, iHRIS Qualify


employee

Data Field Name employee
Alternate Names -
Definition A person who is paid by an organization to perform a specific job.
Data Type value (from Employee Status)
Used In iHRIS Manage


employee status

Data Field Name employee status
Alternate Names -
Definition The status of an employee with the organization, such as a current employee, old employee or job applicant.
Data Type selection (preset values)
Used In iHRIS Manage


enabled

Data Field Name enabled
Alternate Names -
Definition Refers to whether a pool change is calculated and displayed in a projection.
Data Type yes/no
Used In iHRIS Plan


end date

Data Field Name end date
Alternate Names date ended, expiration, license expiration date
Definition The date at which a position, training program, licensing period, etc. ends.
Data Type date
Used In iHRIS Manage, iHRIS Qualify


ending position

Data Field Name ending position
Alternate Names -
Definition The last position that a person held in an organization.
Data Type text entry
Used In iHRIS Manage


ending salary

Data Field Name ending salary
Alternate Names end, end salary, ending wage, last salary
Definition The salary that a person earned in the last position s/he held in an organization; also the highest salary in a salary grade.
Data Type selection (from Currency) + number
Used In iHRIS Manage


endorser date

Data Field Name endorser date
Alternate Names -
Definition The date a student is endorsed to take the national examination.
Data Type date
Used In iHRIS Qualify


endorser name

Data Field Name endorser name
Alternate Names endorser
Definition A person who recommends a student graduating from a training program to take the national examination.
Data Type text entry
Used In iHRIS Qualify


endorser qualifications

Data Field Name endorser qualifications
Alternate Names -
Definition The qualifications of a person recommending students to take the national examination.
Data Type text entry
Used In iHRIS Qualify


evaluation

Data Field Name evaluation
Alternate Names competency evaluation, training course evaluation
Definition An official assessment of an employee's performance in a class or competency.
Data Type selection
Used In iHRIS Manage


exam date

Data Field Name exam date
Alternate Names -
Definition The date that the qualifying examination is administered to health profession students.
Data Type date
Used In iHRIS Qualify


exam number

Data Field Name exam number
Alternate Names -
Definition The number that identifies a particular examination administered to a student graduating from a health training program.
Data Type text entry
Used In iHRIS Qualify


exam results

Data Field Name exam results
Alternate Names exam, examination, national examination, results
Definition The grade received on the test that every student graduating from a health training program must pass in order to qualify for registration.
Data Type selection (preset values)
Used In iHRIS Qualify


exam try

Data Field Name exam try
Alternate Names -
Definition An attempt by a student to pass the qualifying examination; students are limited to three tries.
Data Type selection (preset values)
Used In iHRIS Qualify


executive manager

Data Field Name executive manager
Alternate Names -
Definition A person who may manage the entire organization or one district, department, office or facility within the organization. The Executive Manager views reports and analyzes data entered in the system in order to make HR decisions and set organizational policy.
Data Type value (Role)
Used In iHRIS Manage


exit

Data Field Name exit
Alternate Names -
Definition A decrease in the supply of workers due to employees leaving the workforce.
Data Type selection (preset values)
Used In iHRIS Plan


facility

Data Field Name facility
Alternate Names duty center, health facility, office, responsibility center
Definition A specific division within an organization that is defined by having its own budget and often has a unique facility code. Often a facility is responsible for providing health care services.
Data Type selection
Used In iHRIS Manage, iHRIS Qualify


facility agent

Data Field Name facility agent
Alternate Names agent
Definition The owner of a health facility or training institution, which also refers to the classification of the facility.
Data Type selection
Used In iHRIS Qualify


facility type

Data Field Name facility type
Alternate Names -
Definition A type of health facility.
Data Type selection
Used In iHRIS Manage, iHRIS Qualify


fax number

Data Field Name fax number
Alternate Names fax
Definition A number where a person or organization can be contacted by fax.
Data Type text entry
Used In iHRIS Manage, iHRIS Qualify


fail

Data Field Name fail
Alternate Names -
Definition A failing grade on a qualifying examination.
Data Type value (Exam Results)
Used In iHRIS Qualify


felony conviction

Data Field Name felony conviction
Alternate Names -
Definition A conviction of a crime resulting in prison time.
Data Type yes/no
Used In iHRIS Manage


final try

Data Field Name final try
Alternate Names -
Definition The third and last attempt to pass the qualifying examination.
Data Type value (Exam Try)
Used In iHRIS Qualify


first name

Data Field Name first name
Alternate Names Christian name, firstname, given name, name
Definition A person's initial name.
Data Type text entry
Used In all


first try

Data Field Name first try
Alternate Names -
Definition The initial attempt to pass the qualifying examination.
Data Type value (Exam Try)
Used In iHRIS Qualify


fluent

Data Field Name fluent
Alternate Names bilingual proficiency, Level 5, native proficiency, S-5
Definition Native of bilingual proficiency in a language.
Data Type value (Speaking, Reading or Writing Proficiency)
Used In iHRIS Manage


full professional

Data Field Name full professional
Alternate Names full professional proficiency, Level 4, S-4
Definition The fourth level of five in the Interagency Language Roundtable (ILR) scale of language proficiency; a person at this level is able to use the language fluently and accurately on all levels normally pertinent to professional needs.
Data Type value (Speaking, Reading or Writing Proficiency)
Used In iHRIS Manage


full-time employment

Data Field Name full-time employment
Alternate Names full-time
Definition Employment for a standard number of hours of working time.
Data Type yes/no
Used In iHRIS Manage


gender

Data Field Name gender
Alternate Names sex
Definition Indicates whether a person is male or female.
Data Type female/male
Used In iHRIS Manage, iHRIS Qualify


grade obtained

Data Field Name grade obtained
Alternate Names grade
Definition A student's official grade upon completing a particular academic level.
Data Type text entry
Used In iHRIS Qualify


graduation date

Data Field Name graduation date
Alternate Names graduation, year of graduation
Definition Official date of completion of a training program or other educational program.
Data Type date
Used In iHRIS Manage, iHRIS Qualify


health workforce planner

Data Field Name health workforce planner
Alternate Names -
Definition A role that has access to the projection creation and modeling functions but cannot configure the system or access user accounts.
Data Type value (Role)
Used In iHRIS Plan


hiring date

Data Field Name hiring date
Alternate Names filled date, hire date, hire year
Definition The date on which an open position is filled.
Data Type TBD
Used In iHRIS Manage


hiring decision

Data Field Name hiring decision
Alternate Names date of decision
Definition The date at which an official decision is made whether to offer a job to an applicant.
Data Type date
Used In iHRIS Manage


home residence

Data Field Name home residence
Alternate Names permanent residence
Definition The address or geographical location where a person permanently lives, which may be different from the person's current residence.
Data Type selection (Country + Region + District)
Used In iHRIS Qualify


HR manager

Data Field Name HR manager
Alternate Names -
Definition A manager of human resources personnel who is responsible for managing all system data and for ensuring that data in the system are complete, correct and up to date.
Data Type value (Role)
Used In iHRIS Manage


HR staff

Data Field Name HR staff
Alternate Names -
Definition A data entry person in human resources who is responsible for entering and updating data in the system.
Data Type value (Role)
Used In iHRIS Manage


identification code

Data Field Name identification code
Alternate Names -
Definition A unique code used to identify a facility or training institution.
Data Type text entry
Used In iHRIS Qualify


identification number

Data Field Name identification number
Alternate Names -
Definition The unique identifier -- usually a number -- that, when combined with an Identification Type, is used to identify a person.
Data Type text entry
Used In iHRIS Manage, iHRIS Qualify


identification type

Data Field Name identification type
Alternate Names identification
Definition An official document (such as Social Security Number, national health insurance or passport) used to identify a person.
Data Type selection
Used In iHRIS Manage, iHRIS Qualify


index number

Data Field Name index number
Alternate Names index
Definition The number issued to a student when s/he enters a new pre-service training program.
Data Type TBD
Used In iHRIS Qualify


initial year of change

Data Field Name initial year of change
Alternate Names initial year
Definition The first year in a projection that a pool change takes effect; the initial year of change may be the same as the start year of the projection.
Data Type year
Used In iHRIS Plan


inspection date

Data Field Name inspection date
Alternate Names -
Definition The date when an institution was last inspected.
Data Type date
Used In iHRIS Qualify


inspection results

Data Field Name inspection results
Alternate Names inspection, institution inspection
Definition Certification that a health facility, private practice clinic or training institution is qualified to provide services.
Data Type text entry
Used In iHRIS Qualify


instructor

Data Field Name instructor
Alternate Names teacher, trainer
Definition The teacher of a training class.
Data Type text entry
Used In iHRIS Manage


intake

Data Field Name intake
Alternate Names -
Definition An increase in the supply of workers due to employees entering the workforce.
Data Type selection (preset values)
Used In iHRIS Plan


intake date

Data Field Name intake date
Alternate Names -
Definition The date a person enters a training program.
Data Type date
Used In iHRIS Qualify


interview date

Data Field Name interview date
Alternate Names date of interview, interview
Definition The date at which a formal meeting to assess the qualifications of a job applicant takes place.
Data Type date
Used In iHRIS Manage


ISCO classification code

Data Field Name ISCO classification code
Alternate Names -
Definition A unique code that identifies a job classification using a standard coding system established by the International Standard Classification of Occupations (ISCO) for classifying professions.
Data Type text entry
Used In iHRIS Qualify


ISO numeric code

Data Field Name ISO numeric code
Alternate Names -
Definition The unique numeric code that identifies a country established by the International Organization for Standards (ISO).
Data Type text entry
Used In all


job

Data Field Name job
Alternate Names designation, post
Definition A general set of qualifications, duties and responsibilities that matches a particular job description and has a unique job code. There may be multiple instances of the same job within an organization.
Data Type selection (from Job Title)
Used In iHRIS Manage, iHRIS Qualify


job code

Data Field Name job code
Alternate Names post code
Definition A unique identifier associated with a particular job that identifies it for the organization.
Data Type text entry
Used In iHRIS Manage, iHRIS Qualify


job offer

Data Field Name job offer
Alternate Names make a job offer, offer
Definition An offer to hire an applicant for a particular position and salary.
Data Type yes/no
Used In iHRIS Manage


job responsibilities

Data Field Name job responsibilities
Alternate Names duties, responsibilities
Definition The duties expected to be performed by a particular job.
Data Type text entry
Used In iHRIS Manage


job title

Data Field Name job title
Alternate Names post title, title
Definition The label used to describe a job, or a specific set of duties and responsibilities.
Data Type text entry
Used In iHRIS Manage, iHRIS Qualify


language

Data Field Name language
Alternate Names -
Definition A foreign language other than a person's native language.
Data Type selection
Used In iHRIS Manage


last evaluated

Data Field Name last evaluated
Alternate Names -
Definition The date at which a person last received an evaluation.
Data Type date
Used In iHRIS Manage


license number

Data Field Name license number
Alternate Names -
Definition The number issued with a license to practice as a health worker; this number may or may not be identical to the registration number.
Data Type number
Used In iHRIS Manage, iHRIS Qualify


limited working

Data Field Name limited working
Alternate Names Level 2, limited working proficiency, S-2
Definition The second level of five in the Interagency Language Roundtable (ILR) scale of language proficiency; a person at this level is able to satisfy routine social demands and limited work requirements.
Data Type value (Speaking, Reading or Writing Proficiency)
Used In iHRIS Manage


location

Data Field Name location
Alternate Names geographical location, institution location
Definition Refers to the country, region, district and (optionally) county where an organization, institution or facility is located.
Data Type selection (from Country + Region + District + County)
Used In iHRIS Manage, iHRIS Qualify


location selection

Data Field Name location selection
Alternate Names -
Definition Designates a country that is used for determining geographical location, in addition to selecting a currency or nationality.
Data Type yes/no
Used In iHRIS Manage, iHRIS Qualify


mailing address

Data Field Name mailing address
Alternate Names address
Definition An address, including city, country and zip code, where a person or organization can be contacted by mail.
Data Type text entry
Used In iHRIS Manage, iHRIS Qualify


major

Data Field Name major
Alternate Names -
Definition Primary field of study.
Data Type text entry
Used In iHRIS Manage


marital status

Data Field Name marital status
Alternate Names -
Definition A person's legal status, such as single, married, divorced or widowed.
Data Type selection
Used In iHRIS Manage, iHRIS Qualify


materials approved

Data Field Name materials approved
Alternate Names -
Definition Approval of examination application materials.
Data Type yes/no
Used In iHRIS Qualify


materials received

Data Field Name materials received
Alternate Names -
Definition Examination application materials submitted by an applicant in advance of taking the exam.
Data Type yes/no
Used In iHRIS Qualify


maximum amount of change

Data Field Name maximum amount of change
Alternate Names -
Definition The maximum number of health workers that can enter the workforce in a projection.
Data Type number
Used In iHRIS Plan


maximum number of students

Data Field Name maximum number of students
Alternate Names -
Definition The largest number of students accepted into a training course.
Data Type number
Used In iHRIS Manage


midpoint

Data Field Name midpoint
Alternate Names -
Definition The average salary offered to new hires in a salary grade, which may not be equivalent to the true average of the salary range within that grade.
Data Type selection (from Currency) + number
Used In iHRIS Manage


monthly

Data Field Name monthly
Alternate Names -
Definition An event that occurs once a month.
Data Type value (Recurrence Frequency)
Used In iHRIS Manage


name

Data Field Name name
Alternate Names -
Definition Refers to the value used to create an item for selection menus.
Data Type text entry
Used In all


nationality

Data Field Name nationality
Alternate Names citizenship
Definition The country where a person is a legal citizen.
Data Type selection (from Country)
Used In iHRIS Manage, iHRIS Qualify


no access

Data Field Name no access
Alternate Names -
Definition A role that prevents a user from accessing the system, or disables the user account.
Data Type value (Role)
Used In all


notes

Data Field Name notes
Alternate Names primary contact person
Definition General information added to a record to provide additional information not accounted for by other fields.
Data Type text entry
Used In iHRIS Manage, iHRIS Qualify


number of employed staff

Data Field Name number of employed staff
Alternate Names supply
Definition The actual number of workers available for deployment.
Data Type number
Used In iHRIS Plan


number of students

Data Field Name number of students
Alternate Names -
Definition The maximum number of students that can attend a specific training program.
Data Type number
Used In iHRIS Qualify


OK to contact

Data Field Name OK to contact
Alternate Names -
Definition Specifies whether a person's past employers may be contacted.
Data Type yes/no
Used In iHRIS Manage


old applicant

Data Field Name old applicant
Alternate Names -
Definition A person who previously applied for an open position, but who has not applied for any positions that are currently open.
Data Type value (from Employee Status)
Used In iHRIS Manage


old employee

Data Field Name old employee
Alternate Names -
Definition A person who previously worked for an organization but has left the organization.
Data Type value (from Employee Status)
Used In iHRIS Manage


once

Data Field Name once
Alternate Names -
Definition An event that occurs only once, or does not recur.
Data Type value (Recurrence Frequency)
Used In iHRIS Manage


open

Data Field Name open
Alternate Names open position
Definition A position status that designates a position that is required for the organization to operate and that the organization is actively hiring to fill.
Data Type value (Position Status)
Used In iHRIS Manage


organization requesting verification

Data Field Name organization requesting verification
Alternate Names -
Definition The certifying board or professional council requesting the qualifications of a health worker who is applying to work in a foreign country.
Data Type text entry
Used In iHRIS Qualify


other

Data Field Name other
Alternate Names other contact
Definition Refers to all values other than those not explicitly listed for selection.
Data Type value (Contact Type)
Used In iHRIS Manage, iHRIS Qualify


other names

Data Field Name other names
Alternate Names middle name, other name
Definition A person's names other than the first name and surname, usually one or more middle names.
Data Type text entry
Used In all


out migration reason

Data Field Name out migration reason
Alternate Names out migration
Definition The given by a health worker leaving the country where s/he was trained in order to practice in a foreign country.
Data Type selection
Used In iHRIS Qualify


pass

Data Field Name pass
Alternate Names passed
Definition A passing grade on a qualifying examination or on a facility inspection.
Data Type value (Exam Results) or yes/no
Used In iHRIS Qualify


password

Data Field Name password
Alternate Names -
Definition A hidden phrase that provides secure access to the system.
Data Type text entry
Used In all


people attending

Data Field Name people attending
Alternate Names interviewers
Definition The names of the people who attend a job interview.
Data Type text entry
Used In iHRIS Manage


percentage change

Data Field Name percentage change
Alternate Names rate of change
Definition An annual change in the number of workers based on a percentage of the available number of workers leaving or entering the workforce.
Data Type number
Used In iHRIS Plan


permanent

Data Field Name permanent
Alternate Names -
Definition A registration type that does not expire.
Data Type value (Registration Type)
Used In iHRIS Qualify


personal contact

Data Field Name personal contact
Alternate Names home, personal
Definition Refers to a person's home mailing address, telephone and other contact information.
Data Type value (Contact Type)
Used In iHRIS Manage, iHRIS Qualify


pool change

Data Field Name pool change
Alternate Names -
Definition A change applied to a cadre pool that calculates either an increase or decrease in the number of available health workers in that pool.
Data Type selection
Used In iHRIS Plan


population

Data Field Name population
Alternate Names -
Definition The total number of people inhabiting a specific area, such as a country.
Data Type number
Used In iHRIS Plan


population growth rate

Data Field Name population growth rate
Alternate Names growth rate, population growth
Definition The percentage by which the population of an area will grow annually.
Data Type number
Used In iHRIS Plan


position

Data Field Name position
Alternate Names -
Definition An instance of a job that can be filled by one employee in one facility and represents one box on an organizational chart.
Data Type selection (from Position Code + Position Title)
Used In iHRIS Manage


position code

Data Field Name position code
Alternate Names -
Definition A unique identifier associated with a particular position that identifies it for the organization.
Data Type text entry
Used In iHRIS Manage


position description

Data Field Name position description
Alternate Names -
Definition The specific responsibilities for a particular position in addition to the general responsibilities for the job.
Data Type text entry
Used In iHRIS Manage


position status

Data Field Name position status
Alternate Names status
Definition The status of a position as open, closed (filled) or discontinued.
Data Type selection (preset values)
Used In iHRIS Manage


position title

Data Field Name position title
Alternate Names title
Definition A specific title different from the job title that defines one particular position within an organization.
Data Type text entry
Used In iHRIS Manage


position type

Data Field Name position type
Alternate Names -
Definition A classification of a type of position.
Data Type selection
Used In iHRIS Manage


post date

Data Field Name post date
Alternate Names date posted, posted date
Definition The date a position is opened for hiring.
Data Type date
Used In iHRIS Manage


practice type

Data Field Name practice type
Alternate Names -
Definition The type of registration issued to a health worker.
Data Type selection (preset values)
Used In iHRIS Qualify


primary country

Data Field Name primary country
Alternate Names -
Definition The country that is selected as the primary location for data in the system; more than one country may be set as the primary country.
Data Type yes/no
Used In all


primary form

Data Field Name primary form
Alternate Names -
Definition The form, or related set of data entry fields, on which a report relationship is based.
Data Type selection
Used In iHRIS Manage, iHRIS Qualify


professional working

Data Field Name professional working
Alternate Names Level 3, professional working proficiency, S-3
Definition The third level of five in the Interagency Language Roundtable (ILR) scale of language proficiency; a person at this level is able to speak the language with sufficient structural accuracy and vocabulary to participate effectively in most conversations on practical, social and professional topics.
Data Type value (Speaking, Reading or Writing Proficiency)
Used In iHRIS Manage


projection duration

Data Field Name projection duration
Alternate Names duration
Definition The number of years in a projection, usually between 5 and 30 years. Also refers to the number of years that a pool change affects the projection.
Data Type number
Used In iHRIS Plan


projection name

Data Field Name projection name
Alternate Names graphical model, projection, workforce projection
Definition A calculation of the workforce supply and required workers over time based on workforce data and assumptions made about future changes to the workforce that compares the supply to the requirements and shows the gap between the two.
Data Type text entry
Used In iHRIS Plan


proposed end date

Data Field Name proposed end date
Alternate Names -
Definition Date at which funding or the role for a position is tentatively scheduled to end, as distinguished from the end date.
Data Type date
Used In iHRIS Manage


proposed hiring date

Data Field Name proposed hiring date
Alternate Names -
Definition Date at which an organization would like to fill an open position, as distinguished from the actual hiring date.
Data Type date
Used In iHRIS Manage


proposed salary

Data Field Name proposed salary
Alternate Names -
Definition The salary that is proposed for an open position before it has been filled; does not refer to the actual salary for the position.
Data Type selection (from Currency) + number
Used In iHRIS Manage


qualification

Data Field Name qualification
Alternate Names education, minimum qualification required, skill
Definition Specific educational level, training, competency, skill or experience that a person must have in order to enter a training program, become registered in a cadre or perform a job.
Data Type selection or text entry (job application)
Used In iHRIS Manage, iHRIS Qualify


rate amount of change increases each year

Data Field Name rate amount of change increases each year
Alternate Names -
Definition The percentage by which the annual change in the number of health workers increases annually.
Data Type number
Used In iHRIS Plan


reading proficiency

Data Field Name reading proficiency
Alternate Names -
Definition A person's reading ability in a foreign language.
Data Type selection (preset values)
Used In iHRIS Manage


reason for departure

Data Field Name reason for departure
Alternate Names reason for leaving
Definition A reason given for leaving employment or changing positions within the organization.
Data Type selection; text entry (past employment)
Used In iHRIS Manage


records officer

Data Field Name records officer
Alternate Names -
Definition A role that is responsible for basic data entry, including initial indexing and upgrades of health professional students entering training programs, tracking out migration verifications and demographic data entry.
Data Type value (Role)
Used In iHRIS Qualify


recurrence frequency

Data Field Name recurrence frequency
Alternate Names recurrence
Definition A regular repetition of a special payment, such as monthly or annually.
Data Type selection (preset values)
Used In iHRIS Manage


region

Data Field Name region
Alternate Names -
Definition A major subdivision of a country containing districts.
Data Type selection
Used In iHRIS Manage, iHRIS Qualify


registration council

Data Field Name registration council
Alternate Names council, licensing board
Definition An organization that registers or licenses health workers to practice in a country.
Data Type selection
Used In iHRIS Manage


registration date

Data Field Name registration date
Alternate Names -
Definition The date at which a health worker is issued a registration number.
Data Type date
Used In iHRIS Manage, iHRIS Qualify


registration number

Data Field Name registration number
Alternate Names -
Definition A number that is issued when a health worker enters the profession within a particular cadre; the health worker retains the registration number as the primary identification number as long as s/he is licensed to practice in that cadre in the country.
Data Type number
Used In iHRIS Manage, iHRIS Qualify


registration supervisor

Data Field Name registration supervisor
Alternate Names -
Definition A role that is responsible for data entry related to licensing updates, including entering initial registration, issuing new licenses and license renewals, issuing and renewing private practice licenses, and registering and licensing foreign-trained health care professionals applying to work in the country.
Data Type value (Role)
Used In iHRIS Qualify


reinstatement date

Data Field Name reinstatement date
Alternate Names reinstatement
Definition The date a license is reissued to a health worker after a suspension due to a disciplinary action.
Data Type date
Used In iHRIS Qualify


report

Data Field Name report
Alternate Names -
Definition Display of data from the system as a table or graphical chart; typically, filters can be set on a report to determine the range of data displayed.
Data Type selection
Used In iHRIS Manage, iHRIS Qualify


report relationship

Data Field Name report relationship
Alternate Names form relationship, relationship
Definition A defined relationship between system forms on which a report is based.
Data Type selection
Used In iHRIS Manage, iHRIS Qualify


request date

Data Field Name request date
Alternate Names -
Definition The date that official documentation is requested.
Data Type date
Used In iHRIS Qualify


residence

Data Field Name residence
Alternate Names current residence
Definition The location where a person is currently living; this may be different than the person's home residence.
Data Type selection (from Country + Region + District)
Used In iHRIS Manage, iHRIS Qualify


resumption date

Data Field Name resumption date
Alternate Names resumption
Definition The date a student returned to a training program that was previously disrupted.
Data Type date
Used In iHRIS Qualify


re-try

Data Field Name re-try
Alternate Names -
Definition The second attempt to pass the qualifying examination.
Data Type value (Exam Try)
Used In iHRIS Qualify


role

Data Field Name role
Alternate Names -
Definition Determines the activities that a user can perform within the system.
Data Type selection (preset values)
Used In all


salary

Data Field Name salary
Alternate Names current salary, wage
Definition The amount an employee is paid per year for a particular job.
Data Type selection (from Currency) + number
Used In iHRIS Manage


salary grade

Data Field Name salary grade
Alternate Names band, grade, salary band
Definition Defines pay ranges for one or more jobs.
Data Type selection
Used In iHRIS Manage


salary increase

Data Field Name salary increase
Alternate Names -
Definition The amount that a salary is increased each year, expressed as a percentage of the salary.
Data Type number
Used In iHRIS Plan


salary source

Data Field Name salary source
Alternate Names source
Definition A monetary source for an employee's salary or special payments that is not the employing organization, such as a donor or nonprofit.
Data Type selection
Used In iHRIS Manage


secondary school name

Data Field Name secondary school name
Alternate Names high school
Definition The school attended before entering a training institution.
Data Type TBD
Used In iHRIS Qualify


shortname

Data Field Name shortname
Alternate Names relationship short name
Definition A unique name used to refer to a report.
Data Type text entry
Used In iHRIS Manage, iHRIS Qualify


site

Data Field Name site
Alternate Names -
Definition The location where a training class is given.
Data Type text entry
Used In iHRIS Manage


speaking proficiency

Data Field Name speaking proficiency
Alternate Names -
Definition A person's speaking ability in a foreign language.
Data Type selection (preset values)
Used In iHRIS Manage


start date

Data Field Name start date
Alternate Names date started
Definition The date at which a training program, position, license, etc. begins.
Data Type date
Used In iHRIS Manage, iHRIS Qualify


start year

Data Field Name start year
Alternate Names base year
Definition The year in which a projection of the workforce begins, for which there is known workforce data.
Data Type year
Used In iHRIS Plan


starting position

Data Field Name starting position
Alternate Names -
Definition The position that a person held when first employed by an organization.
Data Type text entry
Used In iHRIS Manage


starting salary

Data Field Name starting salary
Alternate Names first salary, start, start salary, starting wage
Definition The salary that a person earned when first employed by an organization; also the lowest salary in a salary grade.
Data Type selection (from Currency) + number
Used In iHRIS Manage


static change

Data Field Name static change
Alternate Names amount of change
Definition An annual change in the number of workers based on a specific number of workers leaving or entering the workforce.
Data Type number
Used In iHRIS Plan


status

Data Field Name status
Alternate Names facility status, training course status
Definition The current state of an institution, facility or training course (typically open or closed).
Data Type selection
Used In iHRIS Manage, iHRIS Qualify


supervisor

Data Field Name supervisor
Alternate Names manager
Definition A person who manages one or more employees of a lower grade.
Data Type text entry (for past employers); selection (from Position Code + Position Title)
Used In iHRIS Manage


surname

Data Field Name surname
Alternate Names last name
Definition A family name or last name.
Data Type text entry
Used In all


suspend license

Data Field Name suspend license
Alternate Names suspend, suspension
Definition To revoke a health worker's license as a result of a disciplinary notice.
Data Type yes/no
Used In iHRIS Qualify


targeted goals for the workforce

Data Field Name targeted goals for the workforce
Alternate Names goals
Definition A goal or proposed outcome for workforce plans or projections, such as to meet a specific need or staff up to a certain level.
Data Type text entry
Used In iHRIS Plan


targeted number of positions

Data Field Name targeted number of positions
Alternate Names need, requirements, target
Definition The number of health workers necessary to meet the health service need.
Data Type number
Used In iHRIS Plan


targeted ratio of positions

Data Field Name targeted ratio of positions
Alternate Names health worker-to-population ratio, targeted ratio
Definition A targeted number of health workers based on a ratio of one health worker per a certain number of people to be served.
Data Type number
Used In iHRIS Plan


telephone number

Data Field Name telephone number
Alternate Names phone number, telephone
Definition A number where a person or organization can be contacted by telephone.
Data Type text entry
Used In iHRIS Manage, iHRIS Qualify


temporary

Data Field Name temporary
Alternate Names -
Definition A registration type that does expire.
Data Type value (Registration Type)
Used In iHRIS Qualify


topic

Data Field Name topic
Alternate Names subject
Definition The specific subject of a training course.
Data Type text entry
Used In iHRIS Manage


training course

Data Field Name training course
Alternate Names course, in-service training, training
Definition An in-service program offered by a training institution that enables an employee to update or add to skills necessary for performing a job.
Data Type selection
Used In iHRIS Manage, iHRIS Qualify


training funder

Data Field Name training funder
Alternate Names funder
Definition A nonprofit or other funding organization that pays for employees to take a training course.
Data Type selection
Used In iHRIS Manage


training institution

Data Field Name training institution
Alternate Names institution, institution name, school
Definition A school that offers one or more programs to train employees, especially health workers.
Data Type selection; text entry (for educational history or foreign training)
Used In iHRIS Manage, iHRIS Qualify


training manager

Data Field Name training manager
Alternate Names -
Definition A person who is responsible for managing in-service training programs for employees and updating employee competencies gained by training.
Data Type value (Role)
Used In iHRIS Manage


training program

Data Field Name training program
Alternate Names pre-service training, training
Definition A pre-service, multi-year educational program offered by a training institution that, when completed, qualifies a person to be registered or licensed in a particular cadre.
Data Type selection
Used In iHRIS Qualify


training requestor

Data Field Name training requestor
Alternate Names requestor
Definition The person or group who requests that an employee complete a training course.
Data Type selection
Used In iHRIS Manage


username

Data Field Name username
Alternate Names -
Definition A unique name used by a user to access the system.
Data Type text entry
Used In all


verification change

Data Field Name verification change
Alternate Names changes made, verification
Definition The type of change made to a health worker's record as a result of verifying the record with an outside source.
Data Type selection
Used In iHRIS Qualify


verification date

Data Field Name verification date
Alternate Names -
Definition The date a change was made to a record as a result of verifying the record with an outside source.
Data Type date
Used In iHRIS Qualify


view

Data Field Name view
Alternate Names report view
Definition A display of data as a table or chart that shows specific fields sorted or aggregated in a pre-specified way; filters may be selected to limit the data displayed in the report view.
Data Type text entry
Used In iHRIS Manage, iHRIS Qualify


weekly

Data Field Name weekly
Alternate Names -
Definition An event that occurs once a week.
Data Type value (Recurrence Frequency)
Used In iHRIS Manage


work contact

Data Field Name work contact
Alternate Names work
Definition Refers to a person's work mailing address, telephone number and other contact information.
Data Type value (Contact Type)
Used In iHRIS Manage, iHRIS Qualify


writing proficiency

Data Field Name writing proficiency
Alternate Names -
Definition A person's writing ability in a foreign language.
Data Type selection (preset values)
Used In iHRIS Manage


year

Data Field Name year
Alternate Names supply year, target year
Definition The year for which known data are being entered.
Data Type year
Used In iHRIS Plan


yearly

Data Field Name yearly
Alternate Names annually
Definition An event that occurs once a year.
Data Type value (Recurrence Frequency)
Used In iHRIS Manage